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Senior Executive/executive

3 weeks ago

Singapore QUEST GLOBAL SERVICES PTE. LTD. Full time

This position exists to ensure orders placed are acknowledged and delivered to vendor with agreed terms and delivery period, in order to ensure that Production has the resources it needs to meet Production timeline.

**Job Responsibilities:
**Expediting Management**
- Monitors issued Purchase Orders, contacting vendors to ensure that POs are received and that deliveries are shipped on time based on the expediting planning requirements
- Liaises with Procurement team members and Finance department after the issuance of PO to make proper arrangements with buyers for Letter of Credit opening, down payment issues and payment after delivery
- Tracks shipment, prepares tracking report for MRF’s, PO’s delivery and follows up with vendors on invoicing and warranty issues, completing delivery of material without any shortage
- Liases with vendors/subcontracts/internal for punch issues, commissioning mobilization, any related issues to be sorted for smooth commissioning completion.
- Works with vendors to resolve invoicing issues, inconsistencies in the Purchase Order information relating to quantity and quality of materials that cause delay in critical shipments
- Generates expediting status report (ESR) regularly for the Project Team
- Notifies project management team in a timely manner if a critical delivery is going to be late to decide on resolution or to source for replacement and alternatives to manage delay in project timeline
- Follow up with vendors and engineering DC/Engineers on the overdue/delayed
- VCD/IFA/IFC/As-built document submissions.
- Consolidates Marine Cargo Insurance for shipment and submit Marine Cargo
- Insurance claims where necessary
- Arrange 3rd party inspection activities prior to the shipment at vendor place and communicate inspection outcome to relevant stakeholders
- Organises ESR meeting with stakeholders including customers, section representatives, cross function project teams (e.g. Engineering, Project
- Management and Production and etc.) to provide inputs on procurement milestones relating to delivery schedules, milestones and status
- In order to provide adequate support to expediting processes as well as to ensure timely availability of materials and resources for all projects

**Expediting Improvement**
- Participates in vendors evaluation to evaluate on their delivery services performance and to provide feedback to Procurement Equipment and Bulk team members to support their evaluation details
- Responsible to report NCs on procurement activities and identify root cause for analysis to rectify all the reported NCs and ensure all measures are in place to prevent recurrence of similar issues
- Prepares audit for procurement activities and provides information for audit close-out to resolve issues raised, documenting and maintaining reports for further process improvement jointly with Lead Auditor
- In order to provide effective reviews and deliver quality solutions in procurement activities

**Procurement Team Collaboration**
- Works with other procurement team members as required to achieve functional objectives and deadlines
- Provides support in various projects as required to promote cross-functional learning and development, balance team workload and enhance overall team productivity

**Job Requirements**:

- Bachelor’s degree in Purchasing/ Business Administration, or related disciplines
- 3 - 5 years of working experience in expediting functions
- Ability to recognize and inculcate safe working practice at workplace.
- Ability to understand and comply to dolphin polices & procedures for procurement
- Ability to understand and comply to Company’s polices & procedures and Code of Conducts
- Ability to understand and deploy knowledge pertaining to expediting of products and services for equipment and bulk material
- Full Suite of Office 365
- Ability to deploy processes in procurement digital platform ie Vendor Data Management system (VDM), JDE