Executive Assistant

3 days ago


Singapore ALLFUNDS SINGAPORE BRANCH Full time

**The role is based in Singapore, responsible for providing full secretarial support to the Regional Head of Asia. And in addition, office management matters for the Singapore office.**

**Executive Support**:

- To provide direct executive support to the Regional Head of Asia, as well as liaisons with the broader teams in Singapore and Hong Kong for administrative matters;
- Manages day to day calendar of the Regional Head of Asia;
- Coordinates all aspects of executive level manager appointments, meetings, and conference calls;
- Coordinates travel arrangements: prepare and distribute travel schedules/agendas for the Regional Head of Asia and assigned team members;
- Prepares, reconciles, and tracks expense reports through the expense system;
- Assists in ad-hoc reports and special projects as needed.

**Office Management & Administration**:

- Monitor and maintain office supplies inventory, including stationaries, pantry orders, IT equipment and corporate giveaways;
- Maintain a hygienic, safe and secure working environment;
- Liaise with the Global Facilities team based in Madrid for procurement and vendors management;
- Keep track of Allfunds’ s office leases in Singapore and Hong Kong. Ensure that the offices are compliant with the landlord’s terms of occupation;
- Provide logistic support for company-wide meetings;
- Organise team Christmas/New Year dinners;
- Coordinate meeting room schedules and bookings;
- Provide general support to visitors.

**ABOUT YOU**
You should have the following qualities:

- 3-5 years of administrative experience in an office setting;
- Excellent verbal and written communications, networking, and presentation skills (in English);
- Excellent organizational skills and attention to details;
- Demonstrated ability to manage tasks and prioritize competing demands in order to meet deadlines;
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

**WE OFFER**:

- A competitive pay and attractive benefits package;
- On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally;
- Flexible working conditions;
- Modern office in a convenient location (conditioned to Covid-19 situation) and business-casual environment.



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