Hotel Admin Coordinator

2 weeks ago


Singapore HASSELHOFF OP PTE. LTD. Full time

**Role Overview**

The Admin Coordinator is responsible to support all administrative activities for the hotel. This will include duties assigned by General Manager, Director of Rooms or Finance Manager coordinating day to day activities and execute on all new initiatives aligned with the company and hotel goals.

This role requires one to be an organized multitasker and capable to handle diverse activities to meet deadlines and deliverables.

Executive Office
- Admin support including making appointment or preparing draft correspondence
- Conduct research / analysis
- Collate data for reporting purpose

Finance / Human Resources / Technology
- Vendor(s) coordination
- Assist and follow up with new vendor contract, renewal of existing contracts
- Government agencies coordination
- Human Resources / People related employment preparation relating to preparing appointment letter, maintaining records, organising and hosting internal events
- Coordinate onboarding related matters for new employees
- Assist accounts payable (AP) in payment cycle, such as to consolidate all vendors’ invoices and coordinate approval from HODs to process for payment
- Assist in compilation of petty cash claims for GM approval in monthly payroll submission and any other ad-hoc petty cash claims

Operations
- Purchase request, tracking & compiling orders
- Conduct analysis report - guest request & defect tracking via NGB
- Leave records, OT & attendance report - payroll cut-off submission
- Upsell tracking, compile & submission for approval
- Preparation & distribution of guest letter, signages
- Support on revinate responses
- Compile the Diversey audit report & follow up

Others
- Record meeting minutes
- Prepare reports /upload data, for example daily upload of Oasis revenue data into Adaptive Insights
- Other ad-hoc duties as per assigned by the management

**Qualifications and Requirements**
- Preferably one-year experience in a similar capacity
- Proficiency with MS Office (Excel / Word)
- Knowledge in using zoom meeting

**Personal Qualities & Attributes**:

- Good interpersonal and communication skills
- Committed and able to work in a team
- Possess positive working attitude



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