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Assistant Fleet Personnel Officer

2 weeks ago

Singapore BERNHARD SCHULTE SHIPMANAGEMENT (SINGAPORE) PTE. LTD. Full time

**Job Objective**

Assists in the administrative duties necessary for the accurate implementation of the recruitment plan and provides support to department’s members whenever required. Ensure environmental compliance policies are upheld.

**Key Accountabilities**

**Execution of the manning plan**
- Performs all the administrative tasks and provides the required support to department’s members for the efficient and well organised execution of recruitment plan.
- Prepares the required documentation according to the requirements of SMC requests, in order to enable the timely travelling of crew to vessels. Monitors the accurate execution of all travelling operations and informs the FPD Marine Officer for any potential discrepancies.
- Inserts all relevant data and records in the Crew PAL Personnel Management System and relevant databases, ensuring continuous coherence with crew changes.
- Assists the proper and timely execution of embarkation and disembarkation of seafarers, preparing and providing all the documentation required from the SMCs.
- Keeps record of all necessary training courses per individual seafarer required by the SMCs and communicates accordingly with the participants to attend the course(s).
- Applies for Flag State Endorsement Timely and Accuracy; checks endorsement certificates; Flag documents trail tracking
- Filing and record keeping of all Flag Applications
- Communication with Flag Authorities and Clients on Flag Application Status
- Issuance of Crewing Clothing and Safety Shoes to joiners, when/where applicable, as per Company standards

**Education & Qualifications**
- Bachelor's degree or Certificate in Maritime relevant field

**Work Experience**
- No prior relevant experience is required

**Job Specific Skills**
- Familiarity with the maritime operations
- Very good communication skills
- Teamwork and cooperation
- Fluency in English
- PC literacy