Co-ceo Executive Assistant

2 weeks ago

Singapore VIZZIO TECHNOLOGIES PTE. LTD. Full time

We are looking for a passionate and highly committed Executive Assistant to join our team. We have journeyed from a start up company to growth mode and now expanding our client reach beyond Singapore to SE Asia and the Middle East, growing with our best in class customers and partners. If you enjoy challenging work that pushes your limits, please explore joining our exciting new chapter to be part of a multi company Unicorn in the making.

The individual will support the CO-CEO in operational day to day matters by prioritizing, structuring his time and meeting’s agenda. You will take a pro-active approach in managing tasks and projects assigned to you. You may be involved in high level discussion that require discretion. You will work closely with the leadership team and other team members by providing administrative support, coordinate projects and meetings with various stakeholders.

Key Responsibilities:
Calendar Management: Maintain and coordinate the CO-CEOs calendars, scheduling meetings, appointments, and travel arrangements. Ensure all commitments are met while optimizing their time.

Meeting Coordination : Arrange and prepare materials for executive meetings, conferences, and presentations. Attend meetings and take detailed notes for later distribution.

Travel Management : Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation, ensuring cost-effective and efficient travel arrangements.

Document Management : Manage and organize digital and physical files, records, and documents for the executives. Maintain an efficient and well-organized filing system.

Expense Management : Handle expense and reimbursements, ensuring compliance with company policies and accurate record-keeping.

Event Planning Support : Assist in the preparation and coordination of the global executive visit, as well as coordinate meetings and related logistics.

Project Support : Provide support for special projects and initiatives as assigned by the CO-CEO

Confidentiality : Maintain the highest level of confidentiality regarding all aspects of the executives' work and activities.

Relationship Management : Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and board members.

QUALIFICATIONS:

- Proven experience as an executive assistant or senior administrative assistant, preferably supporting C-suite executives.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office and other relevant software.
- Exceptional attention to detail and problem-solving abilities.
- Ability to work independently and prioritize tasks effectively.
- High level of professionalism, discretion, and integrity.
- To be fluent in English, Chinese and Proficient in Arabic (Preferably).
- Bachelor's degree or equivalent experience preferred

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