Ielts Operations and Administrative Executive

2 days ago

Tanglin, Singapore IDP Education Ltd Full time

**POSITION PURPOSE**

IELTS Operations and Administration is responsible for performing operational and administration tasks for IDP IELTS Singapore business.

The role works closely with the IDP IELTS Singapore Team and occasionally with global colleagues.

**KEY RESPONSIBILITIES**

**_ Business Operations ( 65% )_**
- Be responsible for IELTS admin and ensuring that security, integrity and confidentiality are upheld at all times.
- Familiarity with the contents which includes IELTS Administrators’ Manual, IELTS PSN Manual, IAM Manual, IWAS Manual and any other manuals deem relevant to the business operation and administration of IELTS Singapore.
- Be responsible for and ensuring compliance with all IELTS rules, regulations, policies and that IDP Singapore IELTS centre is spot-audit ready and compliant at all times.
- Be responsible for and ensuring the smooth conduct, organisation and supervision of IELTS test in accordance with IELTS rules, regulations and policies.
- Maintaining communication contact with IELTS Regional Management Team and ensuring that all policy changes are updated and relevant information disseminated to staff / examiners.
- Maintaining, handling and expanding the pool of IELTS examiners and ensuring timely organisation of examiners monitoring and recertification according to the PSN Policies.
- Maintaining IAM equipment (laptops and cameras) and ensuring that the equipment are properly handled and kept in good working conditions. Ensure the IAM process is properly handled and quality of photos taken according with IAM guidelines.
- Be responsible for and ensuring the smooth conduct, organisation and supervision of Australian institutions exams test in accordance with the institutions policy and procedures.
- Recruiting and maintaining a register of invigilators and ensuring that each and every invigilator or those handling IELTS examinations sign Code of Practice and Confidentiality Undertaking. Conducting Invigilators training as and when required.

**_ Business Administration (25%)_**

**_ Other Duties (10%)_**
- Undertaking any other duties as directed by IELTS Operations & Business Development Manager.

RELATIONSHIPS

**Internal**

**External**
- IELTS Business Development and Operations Manager, Country Director, Test Centre Administrator and colleagues in Singapore.
- IDP IELTS Regional Teams and Head Office (Operations, Audit and Compliance).
- IA Partners
- Singapore clients and partners
- Stakeholders and recognising organisations.

**PERSON SPECIFICATIONS**

**Essential Requirements**:

- Minimum Diploma or Degree in Business / Administration / Secretary / Clerical / Arts / Language discipline.
- Bring a superior customer service attitude and showing positive work behaviours and an excellent team player.
- Proactive approach with mínimal supervision.
- Reliable and consistent performer.
- Attention to detail and meticulous.
- Communication - proactive communicator with Good English Skills to interact effectively with global colleagues.

**Desirable Requirements**:

- Ability to use Ms Office including Word, Excel, Outlook and Power Point proficiently.
- Able to communicate in a second language.

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