Generalist, HR Operations

5 days ago

Downtown Core, Singapore SmartNews Full time

HR Operations
- Maintenance of employee P-files - ensure all relevant documentation filed into P-file for every employee, and close P-file when employees exit the company;
- Manage the whole employee onboarding and offboarding processes & logistics, incl. onboarding process/orientation, background verification, documentation, transfers, offboarding, leave management, etc.
- Maintain the daily operation of our HRIS, update and maintain the accuracy of our HR system, including basic personnel data, leaves, e-files etc.
- Act as focal point to attend to employees' daily communication and resolving their queries; to act as liaison between the Company and employees and ensure smooth communication and prompt resolutions of all queries.
- Payroll & Benefits
- Cooperate with payroll vendor on monthly payroll processing and annual tax reporting;
- Process medical insurances, term-life and medical insurances;
- Responsible for the corporate flexible benefit program.
- Office Management
- Responsible for office lease, monthly rent payment and office access management;
- Keep monthly employee attendance report;
- Ensure upkeep and maintenance of the office and all meeting rooms such as cleanliness, neat and functionally working of all fixtures and equipment, arranging for repair or maintenance whenever necessary.
- In charge of stationery stocking, office equipment, pantry supplies, office snacks & beverages corner;
- Recruiting Assistance
- Work with in-house talent acquisition team to support recruitment activities for the teams based in Singapore and China;
- To support ad-hoc duties, projects and coordinate company activities as assigned.

**Requirements**:

- Possess at least a Diploma or Bachelor’s degree in any discipline;
- Minimum of 3 years of working experience in HR Operations and Office Management fields;
- Strong proficiency in Google Suite office softwares and HR information system;
- Bilingual in English and Chinese to liaise with internal/external personnel;
- Meticulous, responsible & possess good working attitude;
- Proactive and able to multitask with prioritizing tasks effectively in a fast-paced, dynamic environment.

**Nice to Have**
- Recruiting experiences in multiple Asian regions;
- Certificated in any HR domain;
- Savvy with IT and/or data analysis.

**Benefits**
- CPF;
- Medical insurance, term-life & accidental insurances;
- 14 days annual PTO;
- Flexible benefit program.

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