Experienced Personal Assistant and Office Manager

1 week ago

Singapore HUATAI ENERGY PTE. LTD. Full time

新加坡华泰能源有限公司，一家位于新达城的蓬勃发展的能源公司，现诚聘一位经验丰富的私人助理兼办公室主任加入我们的团队。

Huatai Energy Pte Ltd, a thriving energy company located in Suntec, is seeking an experienced Personal Assistant and Office Supervisor to join our team.

**主要职责：**
- 协调和安排会议，准备会议资料，并记录会议纪要。
- 管理文件和邮件，确保文件存档井然有序。
- 接听和转接电话，处理日常通讯。
- 协助处理签证申请和其他行政事务。
- 负责办公室用品的采购和管理。
- 协助组织客户接待。
- 董事安排的其他行政助理工作，根据需要提供支持。
- 监督办公室的整体环境，包括物资、设施及设备维护。
- 制定、实施并优化办公室政策和流程。
- 作为供应商、服务提供商及大楼管理方的主要联络人。
- 与财务团队协调处理薪资、福利及采购相关事宜。
- 监督行政人员（如适用）并合理分配任务以确保工作负荷平衡。
- 支持新员工入职并确保顺利融入团队。
- 维护准确的员工出勤记录，包括合同、执照及人事档案。
- 确保遵守当地劳动法、工作场所安全及公司各项政策。

**Key Responsibilities**:

- Coordinate and arrange meetings, prepare meeting materials, and take minutes.
- Answer and route phone calls, handle daily correspondence.
- Manage the procurement and inventory of office supplies.
- Assist in organizing company events and team-building activities.
- Provide support for other administrative tasks as needed.
- Oversee the general office environment, including supplies, facilities, and equipment maintenance.
- Develop, implement, and improve office policies and procedures.
- Serve as the main point of contact for vendors, service providers, and building management.
- Coordinate with finance teams on payroll, benefits, and procurement-related matters.
- Supervise administrative staff (if applicable) and delegate tasks to ensure workload balance.
- Support onboarding for new employees and ensure smooth integration.
- Maintain accurate employee attendance records, including contracts, licenses, and personnel files.
- Ensure compliance with local labour laws, workplace safety, and company policies.

**任职资格：**
- 本科及以上学历，具备5年以上办公室主任工作经验。
- 流利的中文和英文听说读写能力，具备高度的服务意识。
- 熟练使用 Microsoft Office 办公软件 (Word, Excel, PowerPoint, Outlook)。
- 具备优秀的组织能力、时间管理能力和沟通能力。
- 细致认真，责任心强，能够在快节奏的环境中高效工作。
- 具有良好的团队合作精神和职业素养。

**Qualifications**:

- Bachelor's degree or above, with 5 years of experience as an office manager.
- Fluent in spoken and written Mandarin and English, with a strong service mindset.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and communication skills.
- Meticulous, responsible, and able to work efficiently in a fast-paced environment.
- Strong teamwork skills and professional ethics.

**我们提供：**
- 具有竞争力的薪酬和福利待遇，包括CPF、带薪年假、节日福利等。
- 舒适的工作环境和良好的职业发展机会。
- 积极向上、团结友爱的团队氛围。

**We Offer**:

- Competitive salary and benefits package, including company insurance, paid annual leave, and holiday bonuses.
- Comfortable work environment and excellent career development opportunities.
- Positive, supportive, and friendly team atmosphere.

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