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Accounts and HR Assistant

3 weeks ago

Tampines, Singapore KNK DESIGN & BUILDER'S PTE LTD Full time

**Report directly to DIRECTOR**
- AP function is important to ensure that we pay only company’s bills and invoices that are legitimate and accurate
- **Maintain full set of accounts to ensure accurate and timely management and statutory reporting**:

- Check and book in supplier invoices, inter-company invoices into EZ SYSTEM on a timely basis
- Ensure that all open items related to Accounts Payable are cleared on a timely basis.
- Check the validity of documents for all staff claims against Company Policy and book into EZ SYSTEM on a timely basis
- Prepare payment proposal based on AP Due for Finance Director for approval.
- Process payment run twice a month, send payment advice and post payment in EZ ACCOUNTING SYSTEM - Training will be provided
- **Process accounts payables (verification of invoices, employee claims, reconciliation of supplier statement of account, process payments through T/T or cheques )**:

- GST/VAT reporting
- Prepare intercompany confirmation for AP and AR at month end and resolve any differences with counterparty
- Assist in certain balance sheet account reconciliation
- Assist in preparation of audit schedules / adhoc report as required ( once yearly)
- Assisting with day-to-day operations
- Assisting with recruiting, including reviewing resumes, scheduling interviews, and conducting first round interviews;
- Compiling and updating employee records from time to time
- Processing documents and preparing reports related to personnel activities including staffing, grievances, performance evaluations, etc.;
- Processing employee requests regarding human resource issues, rules, and regulations;
- Assisting with changes in employee benefit status;
- Conducting initial new hire orientation and ensuring documents are properly completed;
- Scheduling and monitoring employee training and development;
- Providing administrative support through drafting and formatting minutes, memos, and reports.

**Education & Experience**
- Minimum 2- years of relevant working experience
- Previous experience in HR duties

**Competencies**
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- Strong level written and verbal communication skills;
- Resourceful team-player, with the ability to also be effective independently;
- Proven ability to handle confidential information with discretion;
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- A team player and also can work independently for tasks assigned
- Work effectively on multi-task and good time management
- Proactive with strong initiative and positive working attitude
- Must be detail-oriented, accurate, and analytical and have strong organizational skills
- Strong work ethics
- No SP quota

**Job Types**: Full-time, Permanent

**Salary**: $3,000.00 - $3,600.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Yearly bonus