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Office Administrator Project Coordinator

2 weeks ago

Singapore TANGSPAC CONSULTING PTE LTD Full time

**Role**:Office Administrator cum Project Coordinator

Duration: 12 months contract

Location: Pasir Panjang, SG

**Responsibilities
**Administration**
- Security door access management (including after-hours door access support)
- Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
- Oversee facilities services & maintenance activities
- Manage office supplies, office equipment and pantry supplies
- Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
- Collaborate with cross-functional teams to ensure a seamless workflow
- Analyse current operational processes and performance, recommending solutions for improvement when necessary
- Space mapping and planning

**Project**
- Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time.
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending, and participating in stakeholder meetings
- Documentation and following up on actions and decisions from meetings
- Preparation of necessary presentation materials for meetings

**Qualifications and Profile**
- Degree holder with at least 5 years of proven experience as senior office administrator
- In-depth understanding of office management procedures and policies
- Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
- Strong interpersonal, written and communication skills
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
- Mature and adaptive and able to interact well with all levels of stakeholders
- Flexibility to adapt to a fast-paced and rapidly changing environment.
- Ability to work independently and as part of a team.
- Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)