Administrative Project Coordinator

1 week ago

Singapore beBeeAdministrative Full time $40,000 - $60,000
Job Title: Administrative Project Coordinator

This role is a great opportunity to support the project team in various administrative tasks and contribute to the success of the project.

About the Role:

We are seeking an organized and detail-oriented individual to assist with project coordination, documentation management, meeting organization, communication handling, and schedule maintenance.

Main Responsibilities:
  • Administrative Support:
    • Assist with creating, organizing, and storing project documentation, including meeting minutes, stakeholder schedules, correspondence, and other related documents.
    • Arrange project-related emails, phone calls, and communications.
    • Schedule and organize project meetings, coordinating times, locations, and meeting rooms.
    • Support the project manager and team with calendar management, scheduling meetings, and coordinating travel arrangements.
    • Manage and maintain the project team's timesheets and monthly attendance records, ensuring timely submission and accuracy.
  • Documentation Control & Reporting:
    • Support the project team in managing and controlling all project documentation, including version control of related documents.
    • Assist in preparing project status reports, presentations, and progress updates for internal and external meetings.
  • Communication & Coordination:
    • Act as a liaison between the project manager, project team, contractors, and external stakeholders, facilitating effective communication and smooth project operations.
    • Coordinate with internal and external stakeholders, including clients, suppliers, contractors, and consultants, ensuring clear and professionally managed communications.
  • Project Logistics & Support:
    • Assist in coordinating the supply of materials, equipment, and tools needed for the project team, tracking shipments, and ensuring timely deliveries.
    Requirements:
    • Education:
      • Diploma or Bachelor's degree in Business Administration, Project Management, or a related field.
    • Experience:
      • 3-5 years of administrative support experience, ideally within large-scale projects or in the energy, construction, or offshore wind industries.
    • Qualifications:
      • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
      • Familiarity with project management software is a plus.
      • Basic understanding of document management systems and version control.

  • Project Coordination Specialist

    2 weeks ago

    Singapore beBeeConstruction Coordinator Full time $4,000 - $6,000

    Job Summary:">This is a dynamic and challenging role that involves coordinating the preparation and submission of drawings and documents, planning and coordinating project daily work, attending meetings at the construction site/office, liaising with main-contractors on project-related matters, preparing project schedules, and assisting the Project Manager in...

  • Operational Project Manager

    2 weeks ago

    Singapore beBeeProject Coordinator Full time $40,000 - $80,000

    Job Opportunity:A seasoned coordinator is required to manage projects from inception to completion. This role demands a high degree of organization, exceptional communication skills, and a proven track record of successfully coordinating multiple projects.Main Responsibilities:Develop and implement effective project management strategiesMaintain accurate...

  • Project Coordinator/administrator

    2 weeks ago

    Singapore LINKGAS ENGINEERING ENTERPRISE PTE LTD Full time

    **About Us**: Linkgas Engineering Enterprise is a leading provider of fire protection services in Singapore, dedicated to ensuring the safety of lives and property through reliable and innovative fire protection solutions. We specialize in the design, installation, and servicing of cutting-edge fire suppression systems and products. **Position...

  • Project Coordinator/administrator

    1 week ago

    Singapore LINKGAS ENGINEERING ENTERPRISE PTE LTD Full time

    **About Us**: Linkgas Engineering Enterprise is a leading provider of fire protection services in Singapore, dedicated to ensuring the safety of lives and property through reliable and innovative fire protection solutions. We specialize in the design, installation, and servicing of cutting-edge fire suppression systems and products. **Position...

  • Administrative Project Coordinator

    1 week ago

    Singapore beBeeAdministrative Full time

    Job Title: Administrative Project Coordinator This role is a great opportunity to support the project team in various administrative tasks and contribute to the success of the project. About the Role: We are seeking an organized and detail-oriented individual to assist with project coordination, documentation management, meeting organization,...

  • Project Coordinator

    5 days ago

    Singapore P3 Project Pte. Ltd Full time

    Follow up with site walk and client enquiry for the new job or project and work together with project engineer and manager for the quotation and tender submission. - Coordinating with engineering, construction and liaise with the client on detail engineering requirements. - Prepare quotation, budget plan and submission to have approval from project engineer...

  • Project Coordinator

    3 days ago

    Singapore P3 Project Pte. Ltd Full time

    engineer and manager for the quotation and tender submission. - Coordinating with engineering, construction and liaise with the client on detail engineering requirements. - Prepare quotation, budget plan and submission to have approval from project engineer or manager. - Prepare method of statement, lifting plan and work schedule to provide safety personnel...

  • Administrative Project Coordinator

    2 weeks ago

    Singapore beBeeAdministrative Full time

    Project Coordinator Role The ideal candidate will be responsible for ensuring the smooth and efficient operation of projects, providing administrative support to project teams, and maintaining effective communication among stakeholders. Key Responsibilities: Coordinate schedules and meeting minutes Arrange logistics and manage project documentation ...

  • Project Coordinator

    2 weeks ago

    Singapore P3 Project Pte. Ltd Full time

    P3 Project believe in continuous development and grooming of our manpower pool to complement the company's growth. Be part of a growing organisation with emphasis on individual growth in tandem with the company's. - Follow up with site walk and client enquiry for the new job or project and work together with project engineer and manager for the quotation and...

  • Administrative Project Coordinators

    7 days ago

    Singapore beBeeCoordinators Full time $2,300 - $2,800

    Project Coordinator Job OverviewThis role is ideal for individuals who are organized, detail-oriented, and have excellent communication skills. As a key member of the project team, you will be responsible for providing administrative support to the Project Manager and assisting with the coordination of project management activities.Provide administrative...