Administrative Project Coordinator

6 days ago

Singapore beBeeAdministration Full time $4,800 - $7,200
Project Support Specialist">

We are seeking a highly skilled and organized Project Support Specialist to join our team. As a key member of our operations and service teams, you will play a vital role in ensuring the smooth coordination of project activities, handling administrative tasks, and facilitating communication across internal and external stakeholders.

Key Responsibilities:

  • Provide administrative support to the operations and service teams by coordinating tasks, managing documents, and maintaining accurate records.
  • Coordinate with sales teams to gather required service information, track progress, and report updates.
  • Generate material purchase requisitions, track deliveries, and liaise with suppliers, vendors, and contractors on service-related matters.
  • Monitor inventory levels, assist in spare parts withdrawal for service jobs, and track service reports.
  • Prepare invoices and maintenance reports for submission to clients, and support internal audits, stock takes, and project documentation for BCA submission.
  • Maintain proper filing and project documentation in line with company policies, handle customer and supplier communications via phone and email, and support ad-hoc tasks as assigned by management.

Requirements:

  • Minimum 5 years of experience in administrative/project coordination roles, with a strong background in Microsoft Office, particularly Excel and Word.
  • Proficient in Microsoft Dynamics Navision, with knowledge of inventory management, payroll, and project management principles.
  • Strong organizational and communication skills, with the ability to handle high volumes of documents and data accurately and efficiently.

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