Senior Office Administrator Project Coordinator

Job description

**Business type**:

- Types of Jobs - Administration / Facilities Management

**Job title**:

- Senior Office Administrator cum Project Coordinator (Ref 58460)

**Contract type**:

- Permanent Contract

**Job summary**:
**Who we are**
- Crédit Agricole Corporate and Investment Banking (Crédit Agricole CIB) is the corporate and investment banking arm of Crédit Agricole Group, world’s 10th largest bank by total assets.
- Our Singapore center (“ISAP” or “Information Systems Asia Pacific”) is the 2nd largest IT setup (after Paris Head Office) for Crédit Agricole CIB's worldwide business. We work daily with international branches located in 30 markets by:

- Envisioning and preparing the Bank’s futures information systems
- Partnering and supporting core banking flagships and transverse areas in their large scale development projects
- This unique positioning empowers us to bring our core banking business a sustainable competitive advantage on the market.
- We seek innovative and agile people sharing our mindset to support ambitious and forthcoming technological challenges.

**Responsibilities**
- Administration
- Security door access management (including after-hours door access support)
- Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace
- Oversee facilities services & maintenance activities
- Manage office supplies, office equipment and pantry supplies
- Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
- Collaborate with cross-functional teams to ensure a seamless workflow
- Analyse current operational processes and performance, recommending solutions for improvement when necessary.
- Space mapping and planning

**Project Management**
- Manage the scope of ad hoc admin projects to ensure the quality and deliverables within the stipulated time.
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending, and participating in stakeholder meetings
- Documentation and following up on actions and decisions from meetings
- Preparation of necessary presentation materials for meetings

**Sustainability Efforts**
- Manage the sustainability reporting to HO, analyzing results and provide valuable information for decision-making.
- Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.

Position location

**Geographical area**:

- Asia, Singapore

**City**:

- Singapour

**Minimal education level**:

- Bachelor Degree / BSc Degree or equivalent

**Academic qualification / Speciality**:

- Bachelor in relevant specialties

**Level of mínimal experience**:
6-10 years

**Experience**:
**Functional**
- Work on complex systems and a challenging international work environment
- Degree holder with at least 5 years of proven relevant experience
- Highly analytic and detail oriented in approach with Excellent communication and presentation skills, with experience converting highly complex information into clear, concise documentation (proficient in Excel
- Pivot tables, Powepoint, ).
- Deliver the solution in the most effective and timely manner

**Required skills**:
**Other Professional Skills and Mind-set**
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
- Flexibility to adapt to a fast-paced and rapidly changing environment.
- Proactivity with excellent verbal and written communication skills in English
- PMP certification is advantageous but not mandatory; proven track records in managing size project with multiple deliverables, sevevral corporate stakeholders and external counterparties.

**Technical skills required**:

- In-depth understanding of office management procedures and policies