This is an IT support group | Agency Operations Executive
16 hours ago
Role Purpose
(Why do we need this role?)
This role is needed for:
The primary role is to ensure that operational terminal and port costs are analysed and reconciled as soon as vessels depart so that accurate load/discharge costs are captured/accrued within the mandated deadlines. He/She is expected to collaborate closely with relevant departments within the Agency to achieve this objective and will need to communicate with HQ Operations/Cost Team to tackle operational issues arising, addressing variances and be responsible for maintenance of an up-to-date tariff of suppliers’ contracts in Solverminds (CVP modules).
The role will also cover the Agency operational needs and the candidate will be required to work with the HQ Finance from a revenue recovery, cost control, and AP/vendor management’s perspective.
In addition, the candidate must provide administrative backup to ensure that the Agency continues to run smoothly with the support.
Role Accountabilities
(What is this role responsible for delivering?)
Operations Duties
Terminal Cost Calculation: Calculate container/Cargo terminal costs based on operational requirements and relevant cost factors. Take responsibility for maintaining an accurate operational list, which includes capturing all chargeable units and those of partner slot units. This involves double-checking data entry and verifying information to maintain data integrity.
Collaboration with the Operational team, Finance team, and Digital team to gather necessary information, resolve any discrepancies, and ensure timely and accurate reporting.
Maintain proper documentation of terminal costs and prepare reports which may include cost breakdowns, variance analysis, and trend analysis to improve the accuracy and efficiency of cost calculations and reporting process.
Verify and Issue POs under SAP for operational purchases pertaining to crew expenses and all other 3rd party principals outside Swire Shipping Pte Ltd.
Assist operations team on other Solver minds CVP modules.
Liaise with Treasury on issuance of banker’s guarantees for regulatory Authorities such as ICA and cargo terminals.
Facilitating cash to master in liaison with Operations and Treasury.
Finance Duties
Prepare and post journals for month-end close (i.e. agency revenue, crew advances/bonus, logistics expenses reclassifications, and all adjustments relating to Agency). He or she is required to work independently and has a comprehensive understanding of GL codes and apply the necessary parameters for different financial transactions.
Institute agency fee recoveries against Ship Management for services rendered pertaining to crew change fees and expenses.
Liaise with other 3rd party principals and AR on agency fees and cost recoveries pertaining to agency services rendered in respect of crew change and other cost outlays incurred on behalf of such principals. This includes performing reconciliation, matching and clearing of GL accounts.
Assisting the Operations team in monitoring and extracting invoices in relation to cost recovery.
Extracting and sorting of PSA/PSA Marine invoices on a regular timely basis. This includes assisting AP to identify the cost center and advise AP on the ownership of the bills.
Work with AP to ensure prompt processing of vendors’ invoices including highlighting areas of concern and resolution on disputes.
Resolve Cost team’s queries on voyage cost and vendor management.
Analyse port rebates in PSA and JP in accordance with the Port Agreement/Contracts. Compute/distribute the apportioned proceeds across the relevant trades.
Prepare monthly Admin Cost variance reports including highlighting exceptional costs to reporting managers.
Prepare yearly admin budget and review quarterly admin re-forecast.
Provide any other statistical reports as and when required.
Admin Duties
Collate the Agency Monthly Performance (KPI) in consultation with the HODs as part of the monthly review exercise on our agency performance.
Maintain and Update the Share Point page for the Agency Department.
Manage the storage of documents within the agency and when required, to arrange proper labelling on documents for off-site warehouse storage. Periodically review the documents stored off-site and where it is practical and permitted, conduct disposal of such documents.
Assist the Agency dept in all admin functions including, season carpark renewal for agency staff, stationery needs, general upkeep of the agency area.
Provide admin support for operations dept (in handling 3rd party principals) including hotel bookings, owner’s expenses payment arrangements, new vendor set-up, etc.
Safety
Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
Challenging and stopping unsafe acts and behaviours or unsafe conditions.
Comply with the Global Safety Standards, Policies and Operating Procedures.
Key Qualifications & Skills
(What knowledge will ensure success in the role?)
Qualifications:
Diploma in Business Administration or equivalent
3 years working experience with finance background
Comprehensive understanding or experience with GL codes, independent journal preparation, cost recovery, vendor invoice processing, and financial reporting preferred.
Technical/Professional Skills:
MS Office proficiency
Ability to prioritize tasks and work under deadlines to ensure timely delivery of accurate cost information and departmental results.
Strong attention to detail and analytical skills to accurately calculate and validate terminal costs.
Shipping experience and/or knowledge of container/cargo terminal operations and related cost factors will be an added advantage.
#J-18808-Ljbffr
-
Singapore This is an IT support group Full timeBusiness Development Manager, Agency Employing Entity: Allianz Insurance Singapore Reporting to the Senior Business Development Manager, you will work with the Agency partners to identify and engage customers on their general insurance needs. Working with the Agency team, you will solicit new business to drive agency portfolio growth across Auto, MidCorp,...
-
Singapore This is an IT support group Full timeThe Business Development Manager (BDM) main responsibility is to drive growth in his/her agency unit. The BDM reports directly to the Director of Agencies (DOA) and is required to assist the DOA in implementing & managing the cluster of Agencies, day to day operations, driving agency sales & recruitment and strategic planning in collaboration with the DOA....
-
This is an IT support group | Operation Executive
16 hours ago
Singapore This is an IT support group Full timeJob Title: Operations Executive Yongan International Financial (Singapore) is hiring a Operations Executive role to expand our growing business within the industry. You will be part of our Operations team, supporting areas including Trade Settlements and Clearing, Reconciliation of Trades, Client Support, and Regulatory Reporting. Job Description: Trade...
-
This is an IT support group | Reservations Executive
15 hours ago
Singapore This is an IT support group Full timePosition Statement A Reservations Executive is responsible for ensuring the smooth and efficient operations of the Reservations department in the hotel's continuing effort to deliver outstanding guest service and maximizing room revenue with focus on achieving and exceeding revenue targets. What will you be doing?Ensure reservations are processed and...
-
Singapore This is an IT support group Full timeielo design is a creative agency that provides tailored and fuss-free solutions to retailers and F&B players. As a one-stop agency, we offer a wide range of services that include: market insight, customer analysis, design development and production. We truly believe that each project we design is unique and driven by one objective: creating a stronger and...
-
Singapore This is an IT support group Full timeJob Description The Marketing Operations Executive is responsible for overseeing and optimizing the processes, systems, and technologies that support the marketing department's activities. This role ensures that marketing campaigns are efficient, data-driven, and aligned with the company's overall objectives. The Marketing Operations Executive works...
-
This is an IT support group | Marcom Executive
15 hours ago
Singapore This is an IT support group Full timeThis person works closely with the sales and product marketing team and reports to the General Manager for Business & Marketing. He/she will be responsible for developing and implementing marketing strategies to promote our products/services to both businesses and consumers. Responsibilities include but not limited to: Campaign Planning and Execution Plan...
-
Singapore This is an IT support group Full timeSalary: $3300 basic Working Location: based in our office and rotate around different sites. Working Days: 6 days, Monday to Sunday, one-off day depend on schedule Working Hours: 945am-1045pm( Two hours break)Job Scope Plan and Monitor deployment of officers to various assignments Activate relief and allocate to locations where there are disruptions. Daily...
-
Singapore This is an IT support group Full timeAbout TikTok TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and its offices include New York, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo. Why Join Us Creation is the core of TikTok's...
-
This is an IT support group | Human Resource
15 hours ago
Singapore This is an IT support group Full timeChinese Restaurant in Ang Mo Kio looking for Part Time Human Resource & Administrative Executive Ensure day to day and end to end management of HR functions which include recruitment, payroll, staff training, employee benefits, CPF contributions, leave administration, MOM rulings, Year end IR8A, IR21 submission and all HR related duties. Good understanding...
-
Singapore This is an IT support group Full timeMinimum qualifications: Bachelor's degree or equivalent practical experience. 2 years of experience in Business Intelligence, Data Science, Analytics, or Statistics. Experience analyzing data and creating reports with database queries (e.g. SQL). Preferred qualifications: Ability to analyze data, extract insights, and support problem-solving through...
-
Singapore This is an IT support group Full timeAre you passionate about empowering individuals to thrive in the evolving economy? Join a dynamic team and help deliver educational programs that inspire personal growth and success. We are seeking an Events and Operations Executive to play a key role in ensuring exceptional client experiences, from event management to customer support and mentor...
-
Singapore This is an IT support group Full timeAn exciting opportunity has arrived at The Garcha Group, Singapore’s luxury boutique hotel group with four hotels in Singapore, all of which are franchised under Marriott International—the world’s largest and most prestigious hotel company. Marriott Hotels: Duxton Reserve Singapore, Autograph Collection Maxwell Reserve Singapore, Autograph Collection...
-
This is an IT support group | Manager
16 hours ago
Singapore This is an IT support group Full timeWhat The Role Is You oversee and manage prosecution cases for National Service (NS) offenders/ defaulters recommended for charges in the State Courts, ensuring appropriate legal and disciplinary action is taken. What You Will Be Working On You also support in establishing, reviewing and implementing prosecution processes, taking into account the legal,...
-
Singapore This is an IT support group Full timeSeeking an experienced and highly skilled Senior Executive with expertise in Adobe marketing solutions specifically Adobe campaigns and Real-Time CDP. The ideal candidate will play a critical role in managing execution, providing guidance and ensuring governance for SEAO’s CRM operations. This role sits in the Digital Marketing team and would be reporting...
-
Singapore This is an IT support group Full timeCompany Description IMPACT! Brand Communications is a full-service marketing agency, focused on the B2B, technology, financial services and healthcare sectors. Through our specialisations in integrated marketing and communications, we build programmes and campaigns that deliver revenue growth. Job Description We are looking for a talented, motivated, and...
-
This is an IT support group | Marketing Executive
15 hours ago
Singapore This is an IT support group Full timeTOSHIBA TEC Singapore Pte Ltd is a member of TOSHIBA Group companies. We are a one-stop solution provider that designs, develops, and manufactures Printers (including Media Handling and Print Mechanism), Terminals (Payment, Point Of Sales), Self-Services Equipment, Information Processing Equipment, and PCB & Turnkey Assemblies. We are seeking a qualified...
-
Singapore This is an IT support group Full timeAstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialization of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading biopharmaceutical companies. We’re also a Great Place to Work. This is a collaborative...
-
Singapore This is an IT support group Full timeKey roles and responsibilities of a Food Court operations executive may include: Ensuring that the Food Court is clean and hygienic. This involves monitoring the cleanliness of the food stalls and common areas, as well as ensuring that vendors follow proper food handling and preparation procedures. Building strong relationships with the vendors who operate...
-
This is an IT support group | Group Treasury Analyst
16 hours ago
Singapore This is an IT support group Full timeThe Group Treasury Analyst in Front Office will be primarily responsible for supporting Treasury activities covering: Foreign Exchange Management Banker’s/Parent’s Guarantee Management Working Capital Management Cash Management Foreign Exchange Negotiate and execute money market and foreign exchange transactions (Spot, Forward, Balance Sheet and...
