Unlock Career Opportunities as a Business Access Coordinator

2 weeks ago

Singapore beBeeFacilitator Full time
Job Title: Business Access Coordinator
The role of a Business Access Coordinator is crucial to the success of our organization. This position requires an individual with exceptional organizational skills, attention to detail, and proficiency in Japanese language.
About the Role:
This pivotal role balances administrative tasks, business access facilitation, and office management within our expanding firm. As a key member of our team, you will provide essential support to our CEO and investment team, leveraging modern tools such as TimeRex, tl;dv, and ChatGPT to streamline workflows and improve productivity.
Key Responsibilities:
- Use TimeRex to schedule meetings efficiently, reducing back-and-forth communications.
- Organise logistics for earnings meetings, and virtual events.
- Prepare briefing memos, and post-meeting summaries - often using tl;dv for recording and automated transcription.
- Liaise with corporate IR teams and brokers to ensure timely and accurate communications.
Administrative & Office Duties:
- Draft and edit documents, presentations, and reports in both languages.
- Maintain office operations, including supply procurement, equipment management, and ensuring a tidy workplace environment.
- Conduct translation and interpretation tasks between English and Japanese as needed.
- Flexibly assist with ad hoc tasks as the firm grows.
Team Environment & Culture:
- Embrace a proactive and flexible role that evolves with the firm's expansion.
- Maintain discretion when handling confidential or market-sensitive information.
- Help foster a collaborative, supportive work environment.
Qualifications:
- Experience & Background: 1 - 4 years as an executive assistant, office administrator, or corporate support staff - preferably within financial services or investment management.
- Exposure to corporate access or investor relations is a strong plus.
- Language & Communication: Native or near-native fluency in Japanese (N1 or N2 level) and excellent English communication, both written and spoken.
- Technical & Tools Proficiency: Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), TimeRex (scheduling automation), tl;dv (meeting documentation), ChatGPT.
- Soft Skills: Strong attention to detail, time management, and multitasking ability, a proactive mindset, with the flexibility to handle evolving responsibilities, a sense of ownership and pride in delivering high-quality work that supports the entire firm.

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