Admin Coordinator
4 days ago
**Admin Coordinator Role Summary**
As an Admin Coordinator, you will be responsible for managing and streamlining office operations to ensure efficiency and productivity. This role involves overseeing administrative processes, coordinating schedules, maintaining records, and facilitating communication between departments and external partners. You will play a crucial role in supporting the team by implementing organisational systems, handling documentation, and ensuring that office functions run smoothly.
**Key Responsibilities:**
- Office Operations Management: Ensure the smooth execution of daily administrative functions, optimizing workflow efficiency and productivity.
- Schedule & Meeting Coordination: Organise and maintain calendars, schedule meetings, coordinate appointments, and ensure proper follow-ups.
- Record Keeping & Documentation: Oversee filing systems, perform accurate data entry, and manage confidential documents securely.
- Communication Coordination: Act as the primary point of contact between internal departments, vendors, and external clients, ensuring clear and effective communication.
- Budget & Expense Tracking: Monitor administrative expenses, process invoices, and maintain organised financial records.
- Policy & Compliance Adherence: Implement company policies, procedures, and ensure compliance with internal and external regulations.
- Administrative Staff Support: Train, supervise, and mentor administrative team members, fostering a supportive and efficient work environment.
- Office Supplies & Inventory Management: Monitor office supply levels, manage procurement, and negotiate with vendors to optimise costs.
**Requirements:**
- Minimum of 2+ years of experience in administrative coordination or office management.
- Strong leadership, communication, and problem-solving abilities.
- Exceptional organisational skills and attention to detail.
- Ability to maintain confidentiality and handle sensitive information ethically.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong interpersonal skills with the ability to manage multiple priorities.
- We need someone who has a positive attitude, is motivated, and able to work well under pressure in a fast-paced environment.
**Qualifications:**
- Proven track record of handling office administration and coordination efficiently.
- Experience in budget management and expense tracking.
- Strong decision-making and problem-solving skills.
- Ability to create and enforce policies that support company goals.
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