Associate, Facilities and Mailroom

2 days ago

Singapore CGS INTERNATIONAL SECURITIES SINGAPORE PTE. LTD. Full time
About the role
CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.
CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.
Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.
Job Responsibilities:
Mailroom Services
  • Sort, distribute all inbound mail items (courier, mail, registered, inter-office).
  • Fold and/or post outgoing mail and seals envelopes by hand.
  • Adhere to mail delivery run schedules.
  • Collect returned cheques from banks.
  • Arrange local and overseas courier pickups
  • Update and maintain mail logs.
  • Mail franking and request top up if credit is low.
  • To maintain and upkeep the mailroom supplies and equipment.

Office Facilities
  • To ensure adequate printing consumables & envelopes supplies in all utility area.
  • Perform daily office walkabout to report and/or follow up on defects/faulty equipment, lightings and other facilities, including maintain and check on fire extinguishers.
  • Perform 1st level troubleshooting on facilities faults, report to FM and place service calls when needed.
  • Hands on to carry out in-house repair and maintenance jobs within the capacity to do so.
  • Escort suppliers' servicing team into office premises for maintenance and/or inspections.
  • Regular upkeep of office area (including maintain and tidy utility area, storage area)
  • Assist in the Building/Landlord fire drills, system/ power shutdowns, periodic inspections, etc.
  • Assist in logistics requests for company events both internally and externally as needed (including Play-recreation area set-up). Coordinate with Secretaries for Group CEO's office events, including standby for overseas guests' visits.
  • Works collaboratively within the Admin & Facility Management team on renovation projects, office relocations and workspace rearrangement.
  • Assist to run errands and/or any ad-hoc duties as assigned.

Job Requirement:
  • Familiar with franking machines & SingPost requirements
  • 2 years of relevant experiences
  • Minimum 'N' Levels or any equivalent
  • Responsible, punctual, proactive and reliable.
  • Can-do Attitude: positive and willing to learn when dealing with new tasks and problems
  • May required to provide support after office hours/ weekends/ public holidays for events/ maintenance/ renovation works, etc.

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