Facilities Assistant

6 days ago


Singapore Sodexo Singapore Pte Ltd Full time

**Position Summary**
- Preparation and data entry of requisitions for supplier and event payments in the iProcurement system
- Set up of new suppliers in iProcurement system
- Obtain quotes from suppliers prior to raising requisition for purchase order in the iProcurement system
- Provide relief for Client Service and Mailroom team if required
- Order/maintain office stationery & consumables through iProcurement including obtaining quotes for the unlisted products
- Oversee Security functions with approving the Issue of forgotten/lost security cards & maintain security system in conjunction with Facilities Coordinator
- Office equipment maintenance and ordering. (i.e. water filters, dishwasher, etc.)
- Liaise with contractors for site work e.g. maintenance, installations
- Assist with the set-up of client and staff meetings/functions as required.
- Liaise with MGTI for any IT requirements
- Liaise with building management when required in conjunction with Facilities Coordinator
- Ensure regular cleaning inspections are scheduled with the cleaners and building management
- Provide access to security technicians for monthly maintenance of the security system
- Update Floor wardens list & co-ordinate training with building management
- Assist with locker allocations
- Manage Clear Desk policy
- Manage after-hours access for functions, e.g. air conditioning, cleaning etc.
- Actively manage Smart Office space on a daily basis
- Management of Facilities inbox
- Good knowledge of internal security system - C-Cure
- Good knowledge of EMS - Event Management System
- Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.
- Any other facilities tasks related to smart office as directed by the Facilities Coordinator

**Salary**: $2,400.00 - $2,800.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary



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