Administrative executive
3 weeks ago
Overview: The Administrative Executive will be responsible for providing high-level administrative support to ensure the efficient operation of the HQ office, retail outlets, production, and business development activities. The ideal candidate will be organized, detail-oriented, and capable of handling multiple tasks simultaneously in a fast-paced environment. Key Responsibilities: Office Management: Oversee the maintenance of office facilities, ensuring a clean and professional environment. Coordinate the maintenance and repair of office equipment. Administrative Support: Schedule and organize meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, memos, presentations, and other documents. Handle incoming and outgoing mail, packages, and couriers. Answer and direct phone calls, handle inquiries, and take messages. Manage databases and ensure data accuracy and security. Retail Outlets Management: Handle SFA licensing (new application, amendment, cancellation). Review leasing contracts for accuracy and fairness. Renew annual public liability insurance and utility applications (Singtel, Singapore Power, PUB). Oversee the opening and closing of new outlets, including sourcing contractors, design approval, utility setup, SFA approval, scheduling inspections, and notifying stakeholders. Manage the reinstatement process for closing retail outlets. HQ/Central Kitchen Management: Maintain leasing and rental agreements. Renew annual fire insurance and monitor power supply contracts. Update maintenance and repair logs for kitchen equipment, office equipment, and retail equipment. Manage delivery van inspections, insurance, road tax renewals, GPS tracking, and petrol cards. Oversee the annual renewal process for fire extinguishers and Licensed Electrical Worker (LEW) certifications. Respond to product queries via various communication channels. Manage pest control and regular drainage hole flushing. Keep track of keys for outlets, factory premises, and company vehicles. Renew and terminate Singtel contracts for broadband and phone lines. Handle MOU for donation boxes and apply for grants through the business grants portal. Participate in the Healthier Dining Program: monthly data submission, artwork approval, and regular updates. Production/Central Kitchen Management: Renew SFA factory licenses and conduct regular product lab testing. Implement product recall procedures and manage customer product complaints. Update SFA guidelines and ingredient approvals. Renew annual import licenses and update product information and process flow charts. Update kitchen templates, costing spreadsheets, and SOPs for various products. Plan production for special products and print monthly SFA forms. Monitor and reduce food waste according to NEA guidelines. Business Development Support: Manage B2 B collaborations and follow up with tenants in shopping malls. Conduct nutritional information analysis and maintain relationships with key partners. Other: Other tasks assigned by Management from time to time. Requirements: Education: Diploma in Business Administration, Office Management, or a related field. Experience: Minimum of 2 - 3 years of experience in an administrative or executive assistant role. Experience in a similar role within the industry is an advantage. Skills: Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Excellent organizational and time management skills. Strong verbal and written communication skills. Ability to multitask and prioritize effectively. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Job Type: Full-time Pay: $2,000.00 - $2,400.00 per month Benefits: Employee discount Work Location: In person #J-18808-Ljbffr
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Administrative Executive
1 month ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...
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Executive Director of Operations
1 month ago
Singapore Executive Access Full timeJob DescriptionAs a key member of the Executive Access team, the Office Manager will play a crucial role in ensuring the smooth operation of our facilities and providing exceptional administrative support to our directors.Key ResponsibilitiesProvide comprehensive KYC support, including account opening processes, to high-net-worth individuals.Liaise with...
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Executive Support Specialist
7 days ago
Singapore Executive Access Full timeWe are seeking a highly skilled and experienced Executive Assistant to support our company directors in various administrative duties.General administrative tasks, including finance and accounting related workLiaising with bankers to provide documentation for Know Your Customer (KYC) purposesTo qualify for this role, you must possess:A minimum of 2 years'...
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Executive Support Specialist
3 weeks ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeAt Executive Offshore Pte. Ltd., we are seeking a highly motivated and detail-oriented Administrative Executive to join our team.The successful candidate will provide administrative support to the Chartering Department, conducting market surveys and participating in tendering activities. This role is ideal for individuals with excellent written and verbal...
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Administrative executive
4 days ago
Singapore LEUKEMIA AND LYMPHOMA FOUNDATION Full timeJob Description: Administrative Executive Position Overview: The Administrative Executive is a key support role responsible for providing administrative and organizational assistance to ensure the smooth functioning of the organization. This position requires a combination of administrative skills, attention to detail, and effective communication to support...
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Business Development Associate
2 weeks ago
Singapore Executive Access Full timeAbout Executive AccessAt Executive Access, we provide exceptional services to our clients. Our team of experts is dedicated to delivering high-quality support.Job SummaryWe are seeking a highly skilled Business Development Associate to join our team. The successful candidate will be responsible for providing general KYC support, liaising with the bank for...
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Administrative Executive
1 month ago
Singapore FIVE STAR RECRUITMENT Full timeRoles & ResponsibilitiesPosition: Administrative ExecutiveLocation: Six Avenue, SingaporeSalary: SGD 3,500 – 4,000 (commensurate with experience)About the Company:Our client is a reputable financial services firm seeking a competent Administrative Executive to support their expanding operations. This role involves working closely with the management team...
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Administrative executive
2 weeks ago
Singapore AP Oil Pte Ltd Full timeJob Description Responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. Support Directors & management on board matters. Provide full spectrum of secretarial support to the Directors and management. Coordinate and assist in day to day general administration duties. Housekeeping and...
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Executive Assistant
5 days ago
Singapore Executive Access Full timeYou will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general finance experience...
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Administrative Executive
1 month ago
Singapore Careers@Gov Full timeWe are looking for a resourceful and energetic individual to join our Corporate Administration team at the Building and Construction Authority (BCA). The successful candidate will play an active role in making a difference to Singapore's built environment.The Corporate Administration Department is responsible for ensuring the smooth and efficient operation...
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Senior executive administrator
4 days ago
Singapore DoraHacks Full timeWe are seeking a proactive, detail-oriented, and highly organized Senior Executive Administrator to provide comprehensive support to our executive leadership team. This position requires exceptional multitasking skills, strategic thinking, and professionalism to handle high-level administrative tasks. Candidates with a legal background are strongly...
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Executive, administration
7 days ago
Singapore CapitaLand Full timeExecutive, Administration Apply locations Singapore, Central Singapore time type Full time posted on Posted 2 Days Ago job requisition id JR002934 About Us Capita Land Group (Capita Land) is one of Asia’s largest diversified real estate groups. Headquartered in Singapore, Capita Land’s portfolio focuses on real estate investment management and real...
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Administrative executive
3 days ago
Singapore Private Advertiser Full timeJob Description: Providing comprehensive administrative support to the management team and other departments as required Handling a range of administrative duties, including data entry, document management, filing, and scheduling Assisting with the coordination of meetings, travel arrangements, and other logistical matters Serving as the primary point of...
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Executive Administrator
7 days ago
Singapore PERSOL Singapore Full timeJob DescriptionWe are seeking a highly skilled Executive Administrator to join our team at PERSOL Singapore.This role is responsible for providing administrative support to our Managing Director and the Planning and Coordination Division.The successful candidate will have excellent communication skills, proficiency in Japanese language at native level, and...
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Executive (Administration)
1 month ago
Singapore TAC-GROUP PTE. LTD. Full timeRoles & ResponsibilitiesJob Overview:The Association Management Administrator is responsible for the day-to-day management and administration of the association’s operations. This role ensures efficient functioning across all departments, provides support to members, and implements initiatives aligned with the association’s goals. The ideal candidate...
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Administrative Executive
1 month ago
Singapore SUZYAMEER FROZEN PTE. LTD. Full timeRoles & ResponsibilitiesAdmin Executive:East AreaResponsibilities include performing administrative tasks such as:Accounting, bookkeeping, and money handling.Payroll: Incharge in preparing Salary. Customer facing tasks such as answering and directing phone calls, providing client and suppliers information and services.Management of records such as...
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Office administration executive
2 weeks ago
Singapore Ex Group Pte. Ltd. Full timeJob Description: Office Administration Executive An Office Administration Executive plays a vital role in ensuring the smooth functioning of an organization's administrative operations. They are responsible for overseeing various administrative tasks, managing office facilities, and providing support to staff members. Here is a typical job description...
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Administrative Executive
8 months ago
Singapore WALLHUB PTE. LTD. Full timeRoles & ResponsibilitiesJob Scope: Support various work teams with administrative requests such as managing of invoices processing and tracking. Assist in purchasing and tracking of stock orders. Maintain stock of office supplies and order as needed. Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling &...
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Executive, administrative
4 weeks ago
Singapore Nanyang Technological University Full timeExecutive, Administrative & Outreach Apply locations NTU Main Campus, Singapore Time Type Full time Posted on Posted 7 Days Ago Job Requisition ID R00017705 A recognised leader in innovation and technology, the College of Engineering (Co E) at Nanyang Technological University, Singapore (NTU Singapore) comprises five internationally renowned schools, each...
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Executive Administrative Manager
3 weeks ago
Singapore YSQ INTERNATIONAL PTE. LTD. Full timeYSQ INTERNATIONAL PTE. LTD. is seeking a highly skilled and organized Executive Administrative Manager to join our team.The ideal candidate will possess excellent administrative skills, including schedule management, travel arrangements, and correspondence preparation.We offer a competitive salary of SGD $6,500 - $8,000 per month, depending on...