Facilities Coordinator
3 days ago
Overview
As a CBRE Facilities Coordinator, you'll assist to elevate our workplace experience. This role blends operational precision with creative event coordination—ensuring our spaces are safe, welcoming, and energizing. This job is part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
What You'll Do
Manage office cleaning, pest control, landscaping, and pantry services, including liaising with vendors, managing ordering, purchase orders, and budgeting
Conduct walkthroughs and style inspections to uphold safety and hygiene standards
Coordinate hygiene and safety supplies (e.g. masks, hand sanitizers, AEDs) and FA Box readiness
Administer booking systems (meeting rooms, hot desks) and document access
Oversee subscriptions (newsletters, calendars, handbooks) and renewals
Submit monthly reports (IFM, PPM, event data) with accuracy and timeliness
Draft and send facility updates and email blasts with clarity and warmth
Support community-building initiatives like sustainability and internal campaigns
Liaise with stakeholders to ensure transparent, inclusive communication
Offer reception coverage during breaks or absenteeism
Manage attendance records and support scheduling
Assist with office move planning via Accordant system
What You'll Need
Minimum 3+ years of experience in facilities coordination, workplace operations, or events
Strong organizational and multitasking skills
Excellent communication and stakeholder management abilities
Experience in vendor management and workplace operations
Ability to work independently with minimum supervision and collaborate across teams
Familiarity with Microsoft Office and facility management systems, Purchase Order platforms, etc.
A collaborative mindset and a passion for creating engaging workplace experiences
Prior experience in event planning or facilities coordination preferred
Able to manage office event setup – furniture management
Employment Details
Service line: GWS Segment
Location: Singapore, Singapore
Role type: Full-time
Areas of Interest: Facilities Management
Seniority level: Mid-Senior level
Job function: Management and Manufacturing
Employment type: Full-time
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