Facilities Coordinator

2 weeks ago

Singapore Millennium Management LLC Full time

Job Function Summary

The facilities coordinator will work closely with the Office Manager to support all aspects of workplace activities. He/She will be responsible for internal and external customers seeking support and information and manage workplace operations and administrations including: Work Order coordination, database management, daily office operations, coordination of budgeting, maintaining office records, and providing general support services for the department. Additionally, the Facilities Coordinator, under the supervision of the Office Manager, will manage all outside contractors including maintaining records and contracts, coordinating project activities, and providing scheduling support.

Principal Responsibilities
- Monitor and implement on facility management programs, including preventive maintenance and life-cycle requirements.
- Manage the maintenance management system, including receiving work requests, assigning work orders, entering system data, and providing the overall system administration.
- Manage relationships with vendors and contractors, negotiating contracts, and ensuring that vendors deliver services in compliance to contractual obligations and in a timely and effective manner.
- Set up, maintain, and organize department's central files, information and filing
- Responsible for planning and executing office churns & moves, expansions, renovations and updating of floor plans.
- Supervise and train facility employees and contractors as needed.
- Coordinate the planning and logistics of corporate events held (ie. town halls, quarterly drinks, year-end party etc
- Facilitate and drive the Snacks Program that caters to diverse needs and preference of employees
- Prepare and manage the facility’s budget, keep track of operational expenses to analyze and report on facilities’ financials and performance metrics
- Maintains safety standards by conducting regular checks of fire safety equipment, emergency exits, and other safety systems.
- Promote and implement sustainable practices within the facility, including energy conservation and waste management programs
- Investigate and identify possible space improvements
- Independently maintain and update administrative policies and processes.
- Any other duties as assigned

Qualifications/Skills required
- Degree/Diploma in Facility Management or related field.
- At least 5-8 years of relevant experience, preferably in facility management/property management
- Demonstrated customer service excellence
- Building management and facility and maintenance operations
- Maintenance management and meeting rooms reservation software
- Demonstrated ability to work and communicate professionally, verbally, and in written form with internal and external customers
- A team player who is respectful and supports/ communicates constructively
- Must be able to work a flexible schedule as the business demands (nights, weekends.)
- Able to prioritize in a fast moving, high pressure, constantly changing environment; high sense of urgency
- High organization skills; able to multi-task with an analytical mindset with problem-solving skills
- Energetic and detail-oriented with a professional service-oriented demeanor
- Adept in Microsoft Office Suite incl. Excel, Work and Power point. Working knowledge of Tableau will be advantageous

  • Facilities Executive

    2 days ago

    Singapore INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD. Full time

    **Responsibilities**: - Assist the Facilities Operations Manager in the daily operations. - Check cleaner’s attendance daily and update new cleaner via technology platform. - Keep track of Technician / Cleaner overtime and training records - Receive all incoming calls/ enquiries related to recruitment and facilities issue. - Assist in the day-to-day...

  • Facilities Coordinator

    2 weeks ago

    Singapore Millennium Management, LLC Full time

    Facilities Coordinator Facilities Coordinator **Job Function Summary** The facilities coordinator will work closely with the Office Manager to support all aspects of workplace activities. He/She will be responsible for internal and external customers seeking support and information and manage workplace operations and administrations including: Work Order...

  • Facilities Coordinator

    5 days ago

    Singapore beBee Careers Full time

    Role Overview:We are seeking a Facilities Coordinator to join our team. The successful candidate will have a strong background in facilities management and be able to oversee the daily activities of staff.The Facilities Coordinator will be responsible for training, coordinating and ensuring efficient operations. Maintaining the wellbeing and safety of staff...

  • Facilities Coordinator

    5 days ago

    Singapore CBRE Asia Pacific Full time

    Join to apply for the Facilities Coordinator role at CBRE Asia Pacific 4 days ago Be among the first 25 applicants Join to apply for the Facilities Coordinator role at CBRE Asia Pacific Get AI-powered advice on this job and more exclusive features. Job ID 194280Posted 16-Apr-2025Role type Full-time Areas of Interest Building Management, Facilities...

  • Facilities Executive

    4 days ago

    Singapore ARRAY ENGINEERING & FACILITIES MANAGEMENT PTE. LTD. Full time

    Lead a team of technicians to handle service requests - Coordinate with business units to perform ad hoc/scheduled maintenance - Supervise all maintenance work - Track all maintenance activities and prepare maintenance reports - Investigate and analyse fault - Attend meeting with client, generate weekly/monthly report - Oversees and inspects the work...

  • Facilities Coordinator

    5 days ago

    Singapore beBee Careers Full time

    Job SummaryThe Facilities Coordinator is responsible for providing administrative support to our teams. This includes managing office operations, coordinating with external parties, and maintaining a clean and comfortable workspace.Main Responsibilities:Oversee and maintain office facilities and services.Coordinate with vendors and contractors.Ensure...

  • Facility Coordinator, Integrated Facilities

    20 hours ago

    Singapore C&W SERVICES (S) PTE. LTD. Full time

    **Job Description**: The Facilities Coordinator provides assistance to the Facility management team to ensure successful service delivery of the Facility needs. Directly supports the facility management team with on-going facility and team related responsibilities. Successful individual will be acting as a Safe management officer who will implement the covid...

  • Facilities Coordinator

    5 days ago

    Singapore beBee Careers Full time

    Overview:The Facilities Coordinator will be responsible for overseeing the facilities management function within the manufacturing department. This includes coordinating maintenance activities, managing inventory, and ensuring compliance with regulatory requirements and company policies.Key Responsibilities:Coordinate maintenance activities to ensure that...

  • Facilities Coordinator

    2 weeks ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Work Dynamics - Integrated Facilities Management DUTIES AND RESPONSIBILITIES Provide general overall facility management services including continuous monitoring of office/facility Conduct morning checks on the facilities in the office Act as an interface with client, visitors...

  • Facilities Coordinator

    6 days ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Work Dynamics - Integrated Facilities Management What this job involves - Coordinate the facilities management in a mix of Owned Properties and within the designated portfolio. Support the service delivery functions of Government Client tenants and Facilities...