Executive Assistant, President's Office

5 days ago

Singapore Singapore University of Technology and Design (SUTD) Full time

Purpose

The successful candidate provides comprehensive administrative and organisational support, ensuring the smooth operation of the President's office. This role is key to enabling the President to focus on high-level strategic priorities. The ideal candidate must demonstrate exceptional problem-solving and communication skills, along with a high level of discretion, and sound judgment in handling sensitive and confidential matters.

Key Responsibilities

Executive Support

  • Oversight of the President's office, including managing his priorities based on University's goals; leadership access to his time and focus.
  • Anticipate potential issues and proactively finding solutions to ensure smooth operations.

Communication Management

  • Refine and develop public speeches, briefing notes, and key messaging.
  • Manage the President's professional social media in collaboration with the Communications team, ensuring alignment with SUTD's values and brand.
  • Facilitate collaboration between departments and ensure decisions made by the President are communicated and executed effectively across SUTD.

Operational Coordination

  • Track the implementation of major initiatives, e.g. Design AI in education and ensure key initiatives are implemented according to timeline.
  • Develop presentation materials for the President, with emphasis on clarity, and visual appeal. Conduct research and synthesize data, reports, and insights to support informed decision-making.
  • Provide admin support for the President's research projects.
  • Optimize travel arrangements (locally and overseas).

Liaison

  • Developing and maintaining positive relationships with internal and external stakeholders on President's behalf. This includes support the President in engaging with MOE, regulatory agencies etc.

Others

  • Manage sensitive and confidential documents, communications, and records with absolute discretion.
  • Undertake other duties and special projects as directed by the President to ensure the overall effectiveness and impact of the Office.

Key Requirements

  • Minimum 8 years experience in a similar role supporting senior leadership
  • Ability to multitask, prioritize, and thrive in a fast-paced environment
  • Be able to work strategically with minimal supervision
  • Excellent interpersonal skills, with a collaborative and respectful approach to working across departments and with external stakeholders.
  • A proactive problem-solver with strong prioritization skills and the ability to make sound judgments.
  • Strong writing and communication skills in English.
  • High level of discretion, professionalism, and cultural awareness.
  • Experience managing professional LinkedIn profiles or public-facing communication channels is an asset.
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