Executive Assistant, Office of President

5 days ago


Singapore Singapore Management University Full time

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

DESIGNATION : Executive Assistant, Office of President

RESPONSIBILITIES
- Manage President’s calendar for all meetings, internal and external.
- Coordinate driver’s daily schedule to support President.
- Arrange President’s travel needs:

- Pre-trip requests
- Ticketing
- Programme
- Post-trip claims
- Provide secretariat support for two key Senior Management Meetings, including preparing minutes and following up on action items.
- Perform E-approvals on behalf of President for Leave requests, travel requests and staff reimbursement claims from President’s direct reports.
- Assist the President in reviewing POs and bank transfers as requested by Office of Finance
- Perform budget tracking for:

- President’s Office
- President’s Research and DART Funds
- Assist with all correspondences and messages to the SMU internal community originating from President’s Office.
- Serve as point of contact for MOE-related matters/meetings.
- Assist with President’s research admin matters.

QUALIFICATIONS
- A university degree or equivalent but in the absence of a degree, a diploma and/or a professional executive secretary qualification, coupled with at least 15 years of relevant work experience in a similar capacity, would be required.
- Strong commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident and professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Ability to think outside of the box, prioritize and make sound judgment calls when needed.
- Ability to work efficiently and accurately.

OTHER INFORMATION



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