Admin Associate, Office of President

2 weeks ago

Singapore Singapore University of Technology and Design (SUTD) Full time

You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision-making. You will prioritise effectively, applying your understanding of key objectives to daily activities. Strong written and verbal communication, coupled with a proactive approach to follow-up, are essential. You are to maintain strict confidentiality of sensitive information through discreet handling and has a high degree of professional maturity.

Responsibilities

You will be reporting to the manager in President's office.


• Manage President's calendar for all meetings and events, including the coordination of drivers' daily schedule.


• Manage President's general mailbox and distribution of internal comms originating from President's Office.


• Work with other Executive Assistants (who support senior management and directors) to ensure information flow and seamless coordination of internal activities, meetings, and travel arrangements


• Maintain an organised and up-to-date filing system, for documents, records, and other essential information related to the Office of President.


• Serve as the primary point of contact for all MOE-related inquiries and meetings.


• Assist with President's research admin matters.


• Assist to support events and visits as required and prepare relevant documents for meetings and engagements.


• Undertake other administrative responsibilities and ad-hoc assignments as required.

Requirements


• Proven experience: Minimum 2 years as an Executive Assistant


• Demonstrated adaptability and openness to change


• Strong interpersonal skills


• Collaborative team player


• Proficiency in MS Office Suite


• Strong oral and written communication skills

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