Admin Associate, Office of President

6 days ago

Singapore Singapore University of Technology and Design (SUTD) Full time

Overview

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You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision-making. You will prioritise effectively, applying your understanding of key objectives to daily activities. Strong written and verbal communication, coupled with a proactive approach to follow-up, are essential. You are to maintain strict confidentiality of sensitive information through discreet handling and has a high degree of professional maturity.

Responsibilities

  • You will be reporting to the manager in President's office.
  • Manage President's calendar for all meetings and events, including the coordination of drivers' daily schedule.
  • Manage President's general mailbox and distribution of internal comms originating from President's Office.
  • Work with other Executive Assistants (who support senior management and directors) to ensure information flow and seamless coordination of internal activities, meetings, and travel arrangements
  • Maintain an organised and up-to-date filing system, for documents, records, and other essential information related to the Office of President.
  • Serve as the primary point of contact for all MOE-related inquiries and meetings.
  • Assist with President's research admin matters.
  • Assist to support events and visits as required and prepare relevant documents for meetings and engagements.
  • Undertake other administrative responsibilities and ad-hoc assignments as required.

Requirements

  • Proven experience: Minimum 2 years as an Executive Assistant
  • Demonstrated adaptability and openness to change
  • Strong interpersonal skills
  • Collaborative team player
  • Proficiency in MS Office Suite
  • Strong oral and written communication skills

Seniority level

  • Associate

Employment type

  • Contract

Job function

  • Administrative

Industries

  • Higher Education and Research Services
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