Hall office lead/assistant manager, housing operations

1 week ago

Singapore Nanyang Technological University Full time

Hall Office Lead/Assistant Manager, Housing Operations Apply at locations NTU Main Campus, Singapore Time Type: Full time Posted on: 2 Days Ago Job Requisition ID: R00018315 The Office of Campus Housing (OCH) serves to make NTU the university with the best-in-class campus for learning, working, and living. OCH has a mission to provide an optimal on-campus living environment for students and faculty to excel in learning, research, teaching, and other NTU related work. It is responsible for student and faculty housing on campus, the sports and recreational facilities, and its related services. We are looking for individuals who have a strong passion for delivering exceptional service to residents of the University’s student and faculty housing, and athletes and users of sports & recreation facilities on campus. The role, serving as a Hall Office Lead of the student hostel, offers the successful candidate a chance to enhance, contribute, and expand their skills comprehensively in areas such as customer relationship management and other leadership roles within the Department. If you have a degree with more than 3 years of managerial working experience (or a diploma with more than 5 years of managerial working experience) in residential management/services, customer service/relationship management, hospitality management, or central administration functions, you may be the one we are looking for. Experience in student hostels, staff housing, or hospitality services would be advantageous for this role. The incumbent is required to: Plan, manage, and oversee the hostel application processing and the assignment of rooms/housing units, including the management of waitlists and students’ appeals for on-campus accommodation. Ensure the high quality of rooms/housing units for students’ check-in through comprehensive inspections. Ensure accurate billing of hall fees and other payable items as well as timely collection and follow-up where necessary, including accurate and timely refunds to students where applicable. Collaborate with other departments and external vendors/contractors to get updates on the status of maintenance/repairs to student hostels. Proactively engage student residents in understanding and addressing their needs, contributing to problem-solving and resolution of concerns, including addressing and resolving student residents’ requests, feedback, and complaints promptly to meet SLA requirements. Plan, curate communications, and inform student residents in advance on scheduled maintenance, ad-hoc repairs, and other matters that may cause inconvenience to residents. Plan, organize, and conduct routine walkthroughs of OCH managed premises to evaluate safety and security measures, including follow-up actions for enhancement and refinements of measures. Lead and take charge of investigations and compile supporting documentation for incident reports, including the proposal of suitable sanctions for rule violations based on the severity and frequency of infractions, and prompt escalation of persistent and/or severe breaches for further enforcement measures, as well as implementation of approved sanctions. Ensure the maintenance of up-to-date and precise records, including resident details, occupancy status, and availability, to facilitate billing processes and management reporting. Ensure that facilities reservations are made through established booking channels, and all pre-event and post-event arrangements are properly managed. Oversee regular stock-taking exercises and the disposal of managed inventory and assets within the cluster. Define requirements for procuring necessary goods and services, including preparation of quotations and tenders, their evaluation, and making recommendations for the award of business. Plan, deploy, supervise, and manage staff within the Hall Office to deliver optimal outcomes, including ensuring that newly joined staff are properly integrated into the team and familiarized with hostel policies, procedures, and their work responsibilities. Hiring Institution: NTU #J-18808-Ljbffr

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