
Facilities Coordinator
1 week ago
Oversee the administrative duties and soft services (E.g.: Waste Management, landscape and building cleaning) to ensure the smooth operation of facilities and a maintaining a safe and pleasant working environment. This role requires strong organizational skills, excellent communication, and the ability to handle multiple responsibilities efficiently.
ROLES & RESPONSIBILITIES
- Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, security & fire, and janitorial work. Reviews work orders to ensure that assignments are completed.
- Oversee office maintenance by coordinating with vendors and contractors, managing schedules, and tracking progress.
- Performs facilities inspections and prepares reports. Ensure site equipment and facilities are well maintained and renewals are in place.
- Supervise office renovation projects, ensuring timely completion in collaboration with vendors.
- Plan and execute enhancements to office layouts, systems, and the procurement of safety equipment.
- Maintain preventive maintenance schedules, ensure the timely renewal of building permits, and manage compliance inspections.
- Organize, update, and manage all facilities-related documentation and records.
- Responds quickly to emergency situations, summoning additional assistance as needed.
- Processes invoices received from vendors.
Requirements
- High school diploma or general education degree (GED)
- Candidate with 1 or 2 related building/ facility experience is preferred
- Fresh graduates are welcome to apply
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Proficiency in office software (MS Office)
- Problem-solving and Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
Preventive Maintenance
Property Management
Business Continuity
Ability To Work Independently
Interpersonal Skills
Recruiting
Property
MS Office
Investment Management
Procurement
Vendor Management
Waste Management
Office Software
Real Estate
Facilities Management
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