Senior Executive, Student Administration

2 weeks ago

Singapore Nanyang Technological University Full time

The School of Humanities Undergraduate Education Office provides administrative support across the full spectrum of undergraduate education matters within the School. The Senior Executive will be a key member supporting all administrative functions related to undergraduate programmes, facilitating smooth operations and timely delivery of information and services to faculty, staff, and students.

Key responsibilities:

Work closely with Programme Coordinators and Programme Managers to support programme-related matters, but not limited to:

- Undergraduate matters

1. Admissions:

  • Assist Admissions Coordinator to process applications.
  • Schedule and provide logistic support for admissions test and interviews.

2. Curriculum and timetabling:

  • Assist curriculum coordinator to consolidate list of course offerings and plan class timetable.

3. Course Registration:

  • Assist and advise students on course registration and process appeals.

4. Student Exchange:

  • Assist Exchange Coordinator in processing course matching requests for inbound and outbound students.

5. Examinations:

  • Check and format exam papers.
  • Coordinate and provide logistic support for decentralized and quarantine exam.
  • Assist in exam marks printing.
  • Provide administrative support for marks moderation meeting.

6. Hiring of Part-time Lecturers:

  • Assist in paperwork for appointment of part-time lecturers.
  • Update budget projection for hiring of part-time teaching staff.

7. Student Feedback on Teaching:

  • Collate input from faculty and update data into the system in preparation for student feedback in teaching.

8. Final Year Project (FYP):

  • Provide administrative support to the FYP Coordinator

9. Website and Publicity:

  • Assist in updating of programme website

- Programme Support

  • Provide general administrative support to faculty.
  • Provide logistical support for departmental meetings and minutes writing.

Requirements:

  • A recognised degree in any discipline.
  • Prior experience in an institute of higher learning will be advantageous.
  • Proficient in MS Office.
  • Proficient in Online communication software such as Microsoft Teams and Zoom.
  • Good interpersonal and communication skills.
  • Possess exceptional administrative and organisational skills, and able to work under pressure.
  • Strong organisational and time-management skills.
  • Good problem solving and negotiation skills.
  • Highly motivated and a self-starter.
  • Meticulous and resourceful
  • A strong collaborator – ability to work well within the team and with key stakeholders.
  • Be highly adaptable to changes

We regret that only shortlisted candidates will be notified.

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