Student Administration, Senior Executive

Student Administration, Senior Executive

Join to apply for the Student Administration, Senior Executive role at Nanyang Technological University Singapore

Student Administration, Senior Executive

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Join to apply for the Student Administration, Senior Executive role at Nanyang Technological University Singapore

Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world's top universities. NTU's College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty. Today, we are ranked #2 for AI and Computer Science by US News Best Global Universities; and #8 for Data Science and AI by QS World University Ranking.
A hot bed of cutting-edge technology and groundbreaking research, the college aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU's College of Computing and Data Science is an 'exciting place to learn and grow'. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.
We invite suitable candidates to apply for the Student Administration Senior Executive role with our Academics Office to provide support to the Academic team on all undergraduate matters.
A Senior Admin Executive in a university, particularly for FYP (Final Year Project), MDP (Multidisciplinary Design Project), and Internship projects, will be responsible for providing comprehensive administrative support to ensure the smooth execution of these programs. This includes managing student records, facilitating communication between stakeholders, coordinating logistics, and maintaining project documentation. The role also involves ensuring compliance with university policies and procedures, as well as contributing to the overall efficiency and effectiveness of the programs.
Responsibilities
Final Year Project (FYP) Administration

• Manage end-to-end FYP registration (student application, supervisor allocation, approvals)
• Maintain and update FYP database
• Planning of FYP timelines such as submission deadlines and oral presentation
• Manage program budgets and track expenses
• Serve as a key point of contact for students, faculty, and external partners (Industrial FYP) regarding administration of program-related matters
• Facilitate communication between students, supervisors, and external parties
• Manage FYP-role based email
  

Multidisciplinary Design Project (MDP) Administration

• Coordinate project listings and student applications
• Liaise with MDP coordinators on MDP registration/withdrawal for grouping
• Manage end-to-end MDP registration (student application, supervisor allocation, approvals)
  

Internship Project Administration

• Collaborate with Career Attachment Office (CAO) to ensure successful student internship placements (PA/PI)
• Coordinate internship registration processes aligned with academic requirements
• Maintain accurate records of internship project assignments
• Review student's appeal for internship shifting request based on CCDS policy
  

Course Registration

• Work with academic studies unit in other school for second major student course registrations
• Monitor class enrolment and quota
• Address student queries and registration issues promptly
  

General Administrative & Event Support

• Assist in exam marks verification and cross-checking
• Prepare, provide, submit and maintain various types of reports and statistical information as required
• Providing support to update programme websites and digital resources
• Be rostered for student service counter duties
• Provide logistics/admin support at university or faculty-level events (Open House, Orientation, Commencement, etc.)
• Perform any other duties as assigned by the Academic Dean or Department Head
  

Requirements

• Bachelor's degree with 3 years of relevant experience, preferably in an educational institution
• IT savvy, proficient in MS Office applications and database management systems
• Meticulous and organized, with the ability to multi-task
• Proactive, analytical, and resourceful
• Ability to work in a team
• Excellent interpersonal and communication (oral and written) skills
• Good sense of initiative and responsibility and positive working attitude
• Ability to manage stressful situations
• Be highly adapted to changes
  

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU
Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Education and Training
• Industries Higher Education

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