Student Administration, Senior Executive

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Student Administration, Senior Executive Apply locations NTU Main Campus, Singapore time type Full time posted on Posted 2 Days Ago job requisition id R Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty. Today, we are ranked #2 for AI and Computer Science by US News Best Global Universities; and #8 for Data Science and AI by QS World University Ranking.
A hot bed of cutting-edge technology and groundbreaking research, the college aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU’s College of Computing and Data Science is an ‘exciting place to learn and grow'. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.
We invite suitable candidates to apply for the Student Administration Senior Executive role with our Academics Office to provide support to the Academic team on all undergraduate matters.
A Senior Admin Executive in a university, particularly for FYP (Final Year Project), MDP (Multidisciplinary Design Project), and Internship projects, will be responsible for providing comprehensive administrative support to ensure the smooth execution of these programs.This includes managing student records, facilitating communication between stakeholders, coordinating logistics, and maintaining project documentation.The role also involves ensuring compliance with university policies and procedures, as well as contributing to the overall efficiency and effectiveness of the programs.
Responsibilities:
Final Year Project (FYP) Administration
Manage end-to-end FYP registration (student application, supervisor allocation, approvals)
Maintain and update FYP database
Planning of FYP timelines such as submission deadlines and oral presentation
Manage program budgets and track expenses
Serve as a key point of contact for students, faculty, and external partners (Industrial FYP) regarding administration of program-related matters
Facilitate communication between students, supervisors, and external parties
Manage FYP-role based email
Multidisciplinary Design Project (MDP) Administration
Coordinate project listings and student applications
Liaise with MDP coordinators on MDP registration/withdrawal for grouping
Manage end-to-end MDP registration (student application, supervisor allocation, approvals)
Internship Project Administration
Collaborate with Career Attachment Office (CAO) to ensure successful student internship placements (PA/PI)
Coordinate internship registration processes aligned with academic requirements
Maintain accurate records of internship project assignments
Review student’s appeal for internship shifting request based on CCDS policy
Course Registration
Work with academic studies unit in other school for second major student course registrations
Monitor class enrolment and quota
Address student queries and registration issues promptly
General Administrative & Event Support
Assist in exam marks verification and cross-checking
Prepare, provide, submit and maintain various types of reports and statistical information as required
Providing support to update programme websites and digital resources
Be rostered for student service counter duties
Provide logistics/admin support at university or faculty-level events (Open House, Orientation, Commencement, etc.)
Perform any other duties as assigned by the Academic Dean or Department Head
Requirements
Bachelor’s degree with 3 years of relevant experience, preferably in an educational institution
IT savvy, proficient in MS Office applications and database management systems
Meticulous and organized, with the ability to multi-task
Proactive, analytical, and resourceful
Ability to work in a team
Excellent interpersonal and communication (oral and written) skills
Good sense of initiative and responsibility and positive working attitude
Ability to manage stressful situations
Be highly adapted to changes
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU
About Us
NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU ( ).
Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district.
Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.
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