Senior Executive, Student Administration

3 days ago

Singapore Nanyang Technological University Full time $40,000 - $80,000 per year

The School of Humanities Undergraduate Education Office provides administrative support across the full spectrum of undergraduate education matters within the School. The Senior Executive will be a key member supporting all administrative functions related to undergraduate programmes, facilitating smooth operations and timely delivery of information and services to faculty, staff, and students.

Key responsibilities:

Work closely with Programme Coordinators and Programme Managers to support programme-related matters, but not limited to:

- Undergraduate matters

1. Admissions:

  • Assist Admissions Coordinator to process applications.
  • Schedule and provide logistic support for admissions test and interviews.

2. Curriculum and timetabling:

  • Assist curriculum coordinator to consolidate list of course offerings and plan class timetable.

3. Course Registration:

  • Assist and advise students on course registration and process appeals.

4. Student Exchange:

  • Assist Exchange Coordinator in processing course matching requests for inbound and outbound students.

5. Examinations:

  • Check and format exam papers.
  • Coordinate and provide logistic support for decentralized and quarantine exam.
  • Assist in exam marks printing.
  • Provide administrative support for marks moderation meeting.

6. Hiring of Part-time Lecturers:

  • Assist in paperwork for appointment of part-time lecturers.
  • Update budget projection for hiring of part-time teaching staff.

7. Student Feedback on Teaching:

  • Collate input from faculty and update data into the system in preparation for student feedback in teaching.

8. Final Year Project (FYP):

  • Provide administrative support to the FYP Coordinator

9. Website and Publicity:

  • Assist in updating of programme website

- Programme Support

  • Provide general administrative support to faculty.
  • Provide logistical support for departmental meetings and minutes writing.

Requirements:

  • A recognised degree in any discipline.
  • Prior experience in an institute of higher learning will be advantageous.
  • Proficient in MS Office.
  • Proficient in Online communication software such as Microsoft Teams and Zoom.
  • Good interpersonal and communication skills.
  • Possess exceptional administrative and organisational skills, and able to work under pressure.
  • Strong organisational and time-management skills.
  • Good problem solving and negotiation skills.
  • Highly motivated and a self-starter.
  • Meticulous and resourceful
  • A strong collaborator – ability to work well within the team and with key stakeholders.
  • Be highly adaptable to changes

We regret that only shortlisted candidates will be notified.

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