Admin Executive cum Receptionist

7 days ago

Singapore OCEANSTAR ELITE ENGINEERING GROUPS PTE. LTD. Full time
Job Overview:
We are seeking a Receptionist cum Admin Assistant to manage front desk operations while providing administrative support to the team. The ideal candidate will be the first point of contact for visitors, ensuring a welcoming environment, and assisting with office coordination, documentation, and clerical tasks.
Key Responsibilities:
Front Desk & Reception Duties
  • Greet and assist visitors, clients, and employees in a professional manner.
  • Answer and direct phone calls, emails, and general inquiries efficiently.
  • Manage incoming and outgoing mail, couriers, and deliveries.
  • Maintain cleanliness and organization of the reception area.

Administrative Support
  • Assist in general office administration, including filing, data entry, and document preparation.
  • Maintain office supplies inventory and place orders when necessary.
  • Coordinate meeting room bookings, appointments, and travel arrangements.
  • Support HR and administrative tasks such as updating records and assisting with onboarding.

Office Coordination
  • Assist in organizing company events, meetings, and training sessions.
  • Liaise with vendors, service providers, and building management as needed.
  • Ensure office equipment (printers, telephones, etc.) is in working order.

Qualifications & Requirements:
  • Education: Diploma or equivalent in Business Administration, Office Management, or a related field.
  • Experience: Minimum 1-3 years of experience in receptionist and administrative roles .
  • Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) .
    Familiarity with office management systems and scheduling tools .
  • Soft Skills: Excellent communication and interpersonal skills .
    Strong organization and multitasking abilities .
    Professional and welcoming demeanor.

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