High-Level Support Professional

18 hours ago


Singapore beBeeAdministrative Full time

Senior Executive Assistant Role Overview

As a Senior Executive Assistant, you will provide high-level administrative support to leadership teams, managing complex calendars, travel arrangements, and coordinating multi-time-zone meetings. Your role will also involve drafting correspondence, preparing briefing packs, agendas, and concise meeting notes.

Key Responsibilities:

  • Manage calendars, travel itineraries, and coordinate meetings with multiple stakeholders.
  • Draft correspondence, prepare briefing materials, and take minutes at meetings.
  • Track actions with various departments and ensure timely closure.

Business Research & Briefing

  • Compile short briefs on company snapshots, partner overviews, and event preparation.
  • Summarize technical or commercial materials for leadership review.
  • Maintain stakeholder/CRM notes and contact information.
  • Monitor industry developments and identify potential impacts.

External Engagement & Events

  • Coordinate customer/supplier visits, roadshows, and executive events with attention to detail.
  • Support simple documentation such as NDAs, meeting minutes, and follow-up trackers.
  • Provide bilingual communication and representation services.
  • Represent the team in select meetings with professionalism and discretion.

Process Improvement & Confidentiality

  • Streamline document workflows, templates, and knowledge capture.
  • Handle sensitive materials with confidentiality and sound judgment.


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