High-Level Administrative Support Professional

2 weeks ago


Singapore beBeeExecutive Full time $80,000 - $120,000

The role of an Executive Assistant is a pivotal position within an organization, requiring a unique blend of administrative support and strategic thinking.

This individual plays a crucial part in ensuring the CEO's time, communication, and priorities are effectively managed.


Key Responsibilities:

  • Executive Support
Manage the CEO's calendar, scheduling meetings, travel, and appointments across time zones. Prepare briefing materials, agendas, and reports for internal and external meetings. Screen and prioritize emails, reports, calls, and documents for the CEO's attention. Draft professional correspondence, internal memos, presentations, and proposals.

  • Strategic Coordination
Support execution of CEO-level strategic initiatives, board preparations, and business planning. Coordinate high-level meetings with clients, investors, government stakeholders, and partners. Assist in research and data gathering to support strategic decision-making. Act as a liaison between the CEO and internal teams, ensuring clear communication and follow-ups.

  • Confidential Administration
Handle sensitive information with the highest level of confidentiality and discretion. Ensure the CEO is briefed and prepared ahead of meetings and travel. Maintain accurate records of key business decisions and action items.

  • Project & Event Management
Track deadlines and progress on high-impact projects involving the CEO. Plan and support events, business missions, industry engagements, and board sessions. Represent the CEO's office in project coordination and vendor interactions when necessary.

  • Communications and Branding
Coordinate and align CEO's messaging for speeches, interviews, articles, and public statements. Support internal communication efforts including newsletters and strategic updates. Manage the CEO's presence on industry platforms.

Preferred Qualifications & Background:
Bachelor's degree in Business Administration, Communications, or related fields. Minimum 5–7 years of experience supporting C-suite executives, preferably in a global or marine/offshore industry. Familiarity with corporate governance, stakeholder engagement, and operational workflows in project-based businesses.

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