Administrative Support Associate
1 week ago
The role of an Administrative Support Associate is a vital part of our team. This position requires someone who can multitask, maintain confidentiality, and handle administrative tasks with professionalism.
Key Responsibilities:
1. Assist in recruitment process by posting job ads, scheduling interviews, and preparing contracts for new employees.
2. Maintain accurate employee records, including personal files, attendance, leave records, and training logs.
3. Coordinate onboarding and offboarding processes, including orientation and issuance/return of uniforms and clearance forms.
4. Perform data entry for payroll-related information, such as basic salary, allowances, CPF, SDL, and overtime, while coordinating with the HR Manager.
5. Track training and certification requirements, like WSQ Food Safety courses and hygiene certificates.
6. Prepare HR letters, including confirmation, promotion, warning, and termination notices.
7. Ensure compliance with MOM regulations, work passes, and other statutory requirements.
Accounts Receivable (AR) Responsibilities:
1. Prepare timely and accurate customer invoices.
2. Record and monitor payments received, following up on outstanding payments from clients and vendors.
3. Reconcile daily sales reports from outlets and ensure accuracy in cash/credit settlements.
4. Assist with month-end closing, including AR aging reports and reconciliations.
5. Provide support to the finance team with ad-hoc duties, such as audits and documentation.
Required Skills and Qualifications:
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in MS Office applications, particularly Excel and Word
• Basic understanding of accounting principles and procedures
• Ability to maintain confidentiality and handle sensitive information
Benefits:
• Opportunity to work in a dynamic environment
• Competitive compensation package
• Ongoing training and development opportunities
Others:
We offer a supportive work environment, and the selected candidate will have access to ongoing training and development opportunities. If you are looking for a challenging role that offers a wide range of administrative responsibilities, please apply today.
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