HR & Facilities Snr Executive / Asst. Manager

4 weeks ago


Singapore National University of Singapore Full time

HR & Facilities Snr Executive / Asst. Manager
Job Description
AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).
The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore’s AI efforts.
AI Singapore is sourcing for an individual to join us as a HR and Facilities administrator. The individual will assist the Head of Finance and Admin in the management of personnel and facility related matters. As a HR and Facilities representative, you would need to be able to coordinate and communicate with all levels of staff to ensure delivery of HR initiatives and activities. Facility duties include activities with regards to the management of office renovation, furniture, and equipment and to ensure a high quality, comfortable, safe and an efficient working environment for all staff.
Human Resource
Manpower Resource Planning / Reporting and Management of Headcount
Drafting of Job Descriptions and coordination of the advertisement
Management of AISG Careers Webpage
Recruitment, On-boarding and orientation of Staff / Intern / Trainees
Payroll / Stipend administration
Management of Staff Secondment matters
Performance Management inclusive of management reporting
Leave and Benefit Management
Coordination of University level Training and Development for staff
Organisation and execution of Staff Welfare Activities
Facility Management
Keeping track of Allocation and Loan of equipment
Budget planning, coordination and overseeing the execution of minor renovations
Space Planning
Security Management
Equipment Disposal management
Others
Writing of recommendation reports
To handle any other ad hoc assignments as required by supervisor
Qualifications
Bachelor’s Degree or equivalent practical experience.
Able to multitask
Strong verbal and written communication skills.
Strong interpersonal and leadership skills, effective in fostering teamwork
More Information
Location: Kent Ridge Campus
Organization: Office of the Deputy President(Res&Tech)
Department: AI Singapore
Employee Referral Eligible: No
Job requisition ID: 26782
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