Receptionist Admin Executive

7 hours ago

Singapore PERSOL Full time

Receptionist Admin Executive - 1 year contract Salary: Up to $3400Working hours Monday to Friday: 9am to 6pm Responsibilities Demonstrate a high degree of professionalism, initiative and independence to support office administrative and clerical needs. Establish and maintain effective working relationships with staff and officials including external stakeholders. Eg vendors, service providers and suppliers. Provide receptionist support. Greet and welcome visitors in a professional manner & accepting deliveries (Fedex, DHL, Fastrek & others). Send/receive samples from customer/distributor/product lines etc. Maintain a good record of shipment tracking and procurement database for reference. Supervise maintenance / Contractor visits. Make sure their job is done & sign the Job Sheet by respective vendors. Supervise the ISS contract cleaner’s routine works and time schedule as well as office facilities upkeep: Lights, aircon, water pump, potted plants – Make sure all are in order, clean & working properly. Check inventory of office equipment / supplies / stationery / healthy nuts / fruits, adhoc purchase and first aid supplies and attend to general requests from staffs. Eg. stationery request, tissues & other misc request. Set up meetings as needed (send out meeting invites, prepare meeting logistics, booking of conference calls, take action items, notes from the meeting, etc) preparation of materials and refreshment for meetings as appropriate. Issue temporary badge for access as necessary. Support functional group orientation schedule and logistics needs for new hires. Logistics support/executive learning and development events (internal, external and major meeting). Receive, sort/screen and track all incoming correspondence including postal mail and e-mail. Categorize and prioritize responses as needed. Maintain proper filing system and maintain up to date files and knowledge of all current activities. Understanding of company policies, procedures, and methods of operation to effectively and efficiently conduct duties and responsibilities. Performing other related duties as assigned by supervisor (e.g. Printing/distribution of Impact Award cert, distribution, QWL, Logistics etc). Answer phone calls, take messages, and provide information to callers regarding general inquiries and response to the callers’ request politely and appropriately. Requirements 1 to 3 years of relevant working experience Proactive, take initiative and well organized Good interpersonal & communication skills We regret to inform that only shortlisted candidates will be notified. Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile. #J-18808-Ljbffr

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