
Facilities Coordinator
1 day ago
Job Responsibilities
Reception & Front Desk
- Greet and attend visitors in a professional and courteous manner.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
- Handle meeting room bookings, visitor registration, and access passes.
- Receive, sort, and distribute mail, courier packages, and deliveries.
- Facilities Coordination
- Support day-to-day facilities operations, including office maintenance, cleaning, pantry, and security services.
- Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and scheduled works.
- Monitor office supplies, pantry stock, and equipment to ensure availability.
- Assist in workplace safety, health, and compliance requirements.
- Raise purchase requisitions, process invoices, and track expenses related to facilities and office services.
- Support space planning, office moves, and minor refurbishment projects.
Administrative Support
- Maintain accurate records of facilities activities, contracts, and service agreements.
- Assist in coordinating company events, staff activities, and meetings as required.
- Provide general administrative support to the Facilities/Operations team.
Job requirements:
- Diploma or equivalent qualification in Business Administration, Facilities Management, or related field.
- Minimum 5 years of related experience in office administration, or facilities coordination role.
- Strong communication and interpersonal skills, with a customer service mindset.
- Good organizational skills with attention to detail and ability to multitask.
- Ability to work independently and as part of a team.
- Location: Tuas West.
- Working hours: 8.30am – 5.30pm (Mon to Fri).
- Company transport pick up from Boon Lay MRT.
- Remuneration: $2,800 - $3,500
Ability to Multitask
Preventive Maintenance
Business Continuity
Ability To Work Independently
Interpersonal Skills
Workplace Safety
Administration
Investment Management
Office Administration
Vendor Management
Space Planning
Administrative Support
Customer Service
Directing
Facilities Management
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