Senior Executive/Assistant Manager, Infectious Disease Emergency Response

Overview
Senior Executive/Assistant Manager, Infectious Disease Emergency Response (2-year contract) – National University of Singapore. The position may be filled at the senior executive or assistant manager level, depending on the candidate's experience and qualifications.
Job Description
The National University of Singapore invites applications for a Senior Executive (MSc Programme) position in the Centre of Infectious Disease Emergency Response (CIDER), NUS Yong Loo Lin School of Medicine. CIDER was established to support Singapore authorities and partners nationally, regionally and globally to strengthen their capabilities to prevent, detect and effectively respond to infectious disease emergencies. We are seeking a self-motivated and enthusiastic applicant to provide proactive and comprehensive administrative support to the students of our programmes.
Responsibilities and activities include work across admissions, data management, student support, and event coordination as described below.
Responsibilities
University and Programme Admissions
Set up and manage admissions and timetabling in various university systems
Process student application and enrolment matters
Assist student fees and scholarship administration
Manage operational and administrative needs of course coordinators (including venue booking, timetabling, procuring and preparing necessary equipment for classes)
Enquiry Management and Communication
Handle departmental enquiries related to the MSc IDE programme through various channels
Maintain and update student information in the University portal
Data Management and Reporting (Assessment and academic record maintenance)
Maintain information and generate reports from the student record system and other administrative systems
Create, maintain, and audit student files through the University's electronic document management systems
Process Management
Process student movements (e.g., attendance, leave of absence, withdrawals)
Conduct results collation for student examinations
Perform course management activities (e.g., special permission requests, timetabling changes)
Event Support and Promotion
Assist with academic events, including enrolment, student orientation, examinations, graduation and faculty meetings
Assist with marketing and promotional activities for the MSc IDE programme, including creating promotional materials and coordinating outreach initiatives
Assist with graduation processes and graduation-related services
Continuous Improvement
Contribute to the development and updating of student and staff information
Identify opportunities for more effective working practices within the Academic Services Team
Actively contribute to developing, reviewing, and improving work processes, procedures, and policies
Qualifications
Bachelor's degree
1 or more years of experience in higher education administration or a similar role (candidates with no experience are welcome to apply)
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in IT systems and database management
Detail-oriented with a high level of accuracy
Ability to work independently and as part of a team
Knowledge of university regulations, policies, and guidelines (preferred)
More Information
Location: Kent Ridge Campus
Organization: Yong Loo Lin School of Medicine
Department: Medicine
Employee Referral Eligible: No
Job requisition ID: 30118
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries
Higher Education
Education Administration Programs
Strategic Management Services
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