National Library Board | Executive/Senior Officer/Officer, Administration
2 days ago
What the role is:
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.
At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:
A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
Manage and provide administrative support for Archives and Libraries Group (ALG) in areas such as temp staff & vendors management, assets & records management, and buildings.
What you will be working on:
Administer the day-to-day building, facility and system matters
- Monitor and review building and facilities, and system faults to ensure timely resolution
- Maintain building security and access (e.g. manage key inventory control)
- Manage and update crisis and emergency documentations (e.g. call-tree)
- Facilitate booking of facilities for meetings and provide event support
- Conduct regular housekeeping and audits
Manage division’s or branch’s assets and official records
- Manage and maintain division’s or branch’s assets and official assets assigned to staff
- Prepare asset condemnation request with all supporting documents for approval
- Manage and maintain division’s or branch’s physical and electronic official records, and prepare records disposal request with all supporting documents for approval.
- Conduct regular housekeeping of assets and official records and ensure timely disposal of unwanted asset or outdated records
- Support and update of branch map directory on a quarterly basis
Manage division’s or branch’s human resource matters and staff welfare
- Manage and update division’s or branch’s organisational chart, and staff movement (joining and leaving service), and other HR-related matters
- Facilitate the relevant building and system access rights for new staff
- Manage and update building and system access rights of staff
- Manage and participate in staff welfare activities supporting arrangement of gift-in-kind under staff benefits scheme (hospitalisation, maternity, marriage)
- Conduct and manage staff induction for new/transfer staff on Admin, Finance, HR and Building matters
- Coordinate recruitment interview for part-timer staff; arrange interview venue; prepare and verify candidates’ documents and verify monthly billing reports
Administer day to day finance function for branch
- Prepare, verify, submit Daily Finance Settlement Report and maintain records of finance report
What we are looking for:
Good process management, administrative, coordination and time management skills
Skills in interpreting user/client information needs
Meticulous and ability to multi-task
Good command of English and communications skills (writing and speaking)
Strong team player, good networking skills
Work location will be at the National Library Building.
Successful applicant will be appointed on an initial two-year contract.
About National Library Board
To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.
#J-18808-Ljbffr
-
Executive/senior officer/officer, administration
4 weeks ago
Singapore National Library Board Full timeWhat the role is: The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with...
-
Singapore National Library Board Full timeWhat the role is: You will be part of the team to perform administrative works, carrying out procurement activities (including Small Value Purchases (SVP), Invitation to Quote (ITQ) and Invitation to Tender (ITT) purchases) and events management. What you will be working on: Planning and organising workshops Coordinating logistics for events (e.g. catering,...
-
Singapore National Library Board Full timeWhat the role is: A career in the Singapore Government Information Service is rewarding and challenging, spanning a broad gamut of portfolios and responsibilities that are fundamental to good governance. As the Government's communications professionals, your role will assist the Government in communicating policies to the public in an increasingly...
-
Singapore National Library Board Full timeWhat the role is: The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with...
-
Singapore National Library Board Full timeWhat the role is: The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with...
-
National Library Board | Senior Executive
3 weeks ago
Singapore National Library Board Full timeWhat the role is: Senior Executive (Digital Capabilities), Registries of Patents, Designs and Plant Varieties. Great ideas do not discriminate, and anyone can have them. Given the right protection and support, a great idea can become a powerful brand, a transformative technology, an innovative process or design, or even a song or story that moves one’s...
-
Singapore National Library Board Full timeWhat you will be working on: Key Responsibilities: Develop AI modules to assist patent examiners in their examination process. Create and refine algorithms for parsing patent documents and extracting key features. Implement feature comparison mechanisms to identify and rank similar features across different patents. Design and develop a module to generate...
-
Singapore National Library Board Full timeWhat the role is: NParks is the national authority for plant health for Singapore and a signatory of the International Plant Protection Convention to protect international trade from plant pests. The role of the Executive/Administration is to provide administrative support for phytosanitary certification and import regulation to facilitate trade of plants...
-
Singapore National Library Board Full timeWhat the role is: Great ideas do not discriminate, and anyone can have them. Given the right protection and support, a great idea can become a powerful brand, a transformative technology, an innovative process or design, or even a song or story that moves one’s soul. Housing Singapore’s largest community of intellectual property (IP) experts, IPOS...
-
Singapore National Library Board Full timeWhat the role is: Great ideas do not discriminate, and anyone can have them. Given the right protection and support, a great idea can become a powerful brand, a transformative technology, an innovative process or design, or even a song or story that moves one’s soul. Housing Singapore’s largest community of intellectual property (IP) experts, IPOS...
-
Executive/Senior Officer/Officer, Administration
4 weeks ago
Singapore NLB National Library Board Full time[What the role is] The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with...
-
National Library Board |
2 weeks ago
Singapore National Library Board Full timeWhat the role is: As a (Senior) Manager for Research Administration for Corporate Research Office under the Research and Management Information Division, you will support the administration of education research grants and the disbursement of research grants to institutions of higher learning. What you will be working on: Work with Education Research...
-
Singapore National Library Board Full timeWhat the role is: You will be part of a committed and dynamic HR Team, responsible for the implementation of effective people management policies in National Parks Board. As Executive/HR, you will be supporting the Managers in the full spectrum of HR work such as recruitment, staff information management, training related processes such as course...
-
Singapore National Library Board Full timeWhat the role is: The Smart Nation Group – Digital Government (SNDG), under the Prime Minister’s Office (PMO) and administratively managed by the Ministry of Digital Development and Information (MDDI), plans and prioritizes key Smart Nation and digital government projects, raises the standards of Government ICT and services, builds long-term...
-
Singapore National Library Board Full timeWhat the role is: The Monetary Authority of Singapore (MAS) is Singapore’s central bank and integrated financial regulator. As central bank, MAS promotes sustained, non-inflationary economic growth through the conduct of monetary policy and close macroeconomic surveillance and analysis. It manages Singapore’s exchange rate, official foreign reserves,...
-
National Library Board | Manager
3 weeks ago
Singapore National Library Board Full timeWhat the role is: The Singapore Botanic Gardens (SBG) is one of the oldest tropical botanical gardens and one of only three botanic gardens in the world inscribed as a UNESCO World Heritage Site. It now also hosts a Tropical Forest Ecology Research programme to coordinate research to inform forest conservation strategies and policy in Singapore and the...
-
Singapore National Library Board Full timeWhat the role is: As a Customer Service Executive in the Home Ownership Eligibility Department of HDB, you will be part of the team that guides flat buyers and sellers in their respective home ownership journeys by meeting their information needs and addressing their queries with empathy. What you will be working on: Provide advice on the policies and...
-
Singapore National Library Board Full timeWhat the role is: Office of Corporate Communications – Manager/Senior Manager What you will be working on: Marketing Develop and implement advertising and marketing campaigns, including for RP Continuing Education and Training (CET) courses. Oversee campaigns from conceptualisation to execution, ensuring alignment with organisational objectives and...
-
National Library Board | Manager
2 days ago
Singapore National Library Board Full timeWhat the role is: We are looking for a Science & Technology (S&T) strategy and planning manager to support NParks’ City in Nature initiatives. You will play an active role in transforming NParks’ work through central development and implementation of the S&T masterplan, and seed strategic projects in areas such as development of a S&T database and...
-
National Library Board | Manager/Senior Manager
3 weeks ago
Singapore National Library Board Full timeWhat the role is: The role involves driving outreach and education initiatives for the Malay Heritage Centre (MHC). The key responsibilities include developing and implementing outreach strategies, creating cultural content, organising programmes and exhibitions, managing partnerships, overseeing volunteer engagement, and supporting marketing efforts. The...
