Project Administrator

6 hours ago

Singapore Tescom Full time

Role Overview We are looking for a meticulous and proactive Project Administrator to provide end-to-end administrative and coordination support for our project teams. This role is critical in ensuring effective project governance, smooth operations, and team collaboration. Key Responsibilities 1. Meeting & Communication Support Schedule and coordinate project meetings, workshops, and review sessions. Prepare agendas, take accurate meeting minutes, and circulate promptly. Track action items and follow up with responsible parties. Support clear communication across the project team and stakeholders. 2. Project Administration & Governance Provide day-to-day administrative support to program directors, project managers and team leads. Maintain project documentation, registers, trackers, and dashboards. Ensure compliance with project governance standards, policies, and documentation requirements. 3. Documentation & Knowledge Management Maintain and update project documentation, trackers, and registers. Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate. Ensure proper version control and naming conventions are applied to all documents. Assist in preparing presentation slides, reports, and briefing packs. 4. Stakeholder & Team Coordination Provide logistical and administrative support for project activities. Support onboarding of new team members (e.g., tool access, documentation handover). Assist with small coordination tasks across team members to ensure smooth collaboration. 5. Team Engagement & Events Plan and organize project team activities, including workshops and team-building events. Manage event logistics such as venue booking, catering, and materials. Support initiatives to promote team bonding and morale. 6. General Administrative Support Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required. Assist with audit, compliance, and document checks. Perform other administrative duties assigned to support project success. Requirements Singaporean citizen. Diploma or Degree in Business Administration, Project Management, or related discipline. At least 1 year' experience as a Project Administrator, Coordinator, or similar role preferred. Strong organizational skills with attention to detail and accuracy. Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint. Familiarity with project management terminology and methodologies (Agile, Waterfall). Excellent note‐taking and written communication skills. Fast learner with a proactive mindset. Positive attitude and professional behavior under pressure. Good team player with strong interpersonal skills. Able to multitask, prioritize effectively, and work independently with minimal supervision. #J-18808-Ljbffr

  • Administration

    1 week ago

    Singapore P3 PROJECT PTE. LTD. Full time

    Provide end to end administrative support across all levels - Keeping records of documents and datelines - follow up on outstanding operational matters - Initiatives & resourceful - Assist in any adhoc duties assigned - fast learner

  • Administrator

    3 days ago

    Singapore P3 PROJECT PTE. LTD. Full time

    Prepare communication on behalf of top management including administrative matters prepare minutes assist top management meeting schedules, meetings & liaise with internal and external stakeholders and business partners involve with full spectrum of company secretarial work Run errands for the Director and Family members Able to work on night time and...

  • EHS Administrator

    2 weeks ago

    Singapore PM ASIA PROJECT SERVICES PTE. LTD. Full time

    **Key Responsibilities** - Documentation and reports management - Occupational Health programs (medical reports filing, scheduling of surveillance plan, etc.) - Environmental (wastes water performance records for monitoring, environmental KPI monitoring, energy management system, etc.) - Safety (site chemical inventory and Safety Data Sheets, etc.) - Support...

  • Project Administrator

    2 weeks ago

    Singapore TESCOM (SINGAPORE) SOFTWARE SYSTEMS TESTING PTE LTD. Full time

    **Role Overview** We are looking for a meticulous and proactive **Project Administrator**to provide end-to-end administrative and coordination support for our project teams. This role is critical in ensuring effective project governance, smooth operations, and team collaboration. **Key Responsibilities** **1. Meeting & Communication Support** - Schedule...

  • Project Administrator

    2 days ago

    Singapore TECSON ENGINEERING PTE LTD Full time

    Roles & Responsibilities Job Title: Project Administrator Location: Singapore (office-based with occasional site visits)Employment Type: Full-TimeReports To: Project Manager / Director Overview: We are seeking a highly organized and detail-oriented Project Administrator to support our ongoing engineering and government infrastructure projects. The ideal...

  • Project Administrator

    1 week ago

    Singapore TECSON ENGINEERING PTE LTD Full time

    Job Title: Project Administrator Location: Singapore (office-based with occasional site visits) Employment Type: Full-Time Reports To: Project Manager / Director Overview: We are seeking a highly organized and detail-oriented Project Administrator to support our ongoing engineering and government infrastructure projects. The ideal candidate will have a...

  • Project Administrator

    6 days ago

    Singapore WSH EXPERTS PTE. LTD. Full time

    Key Responsibilities Provide full administrative and coordination support to project managers and technical teams. Manage and organize project documentation, reports, and records in both digital and physical formats. Prepare and track timesheets, invoices, and other contract-related submissions. Schedule meetings, prepare minutes, and follow up on action...

  • Project Administrator

    6 days ago

    Singapore WSH EXPERTS PTE. Ltd Full time

    Description Key Responsibilities Provide full administrative and coordination support to project managers and technical teams. Manage and organize project documentation, reports, and records in both digital and physical formats. Prepare and track timesheets, invoices, and other contract-related submissions. Schedule meetings, prepare minutes, and follow up...

  • Project Administrator

    3 days ago

    Singapore Acteon Group Ltd. Full time

    Vacancy Name Project Administrator Vacancy No VN3327 Operating Company UTEC Survey Group Advert UTEC, part of Acteon Group, is one of the world’s largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate...

  • Project Administrator

    7 days ago

    Singapore SBM Offshore Full time $60,000 - $80,000 per year

    Project AdministratorReq Id: 20225Job Family: Project AdministrationLocation:Singapore, SG, 629350Singapore, SG, 629353Description:Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM...