Project Administrator

3 days ago

Singapore TECSON ENGINEERING PTE LTD Full time

Job Title: Project Administrator Location: Singapore (office-based with occasional site visits) Employment Type: Full-Time Reports To: Project Manager / Director Overview: We are seeking a highly organized and detail-oriented Project Administrator to support our ongoing engineering and government infrastructure projects. The ideal candidate will have a strong sense of responsibility, excellent documentation skills, and the ability to ensure all project documents are accurate, updated, and audit-ready. This role requires an individual who can work in a structured, fast-paced, and compliance-driven environment , with the ability to coordinate between project, safety, and quality teams efficiently. Fresh graduates with strong administrative discipline and attention to detail are welcome to apply. Key Responsibilities: 1. Project Documentation & Control Maintain and update all project documentation, including correspondence, drawings, permits, safety, and quality records. Ensure all documents follow company and client standards (e.g. LTA/SMRT/Government requirements). Create, organize, and maintain the project filing system (both physical and digital). Track document revisions, approvals, and submissions using proper version control. Prepare document transmittals and ensure timely distribution to relevant stakeholders. 2. Administrative & Coordination Support Support project teams in preparing reports, meeting minutes, and progress submissions. Coordinate with Safety, Quality, and Engineering teams to ensure documentation compliance for audits. Assist in updating registers (e.g. drawing registers, permit logs, training records, and PPE issuance). Follow up with internal teams and subcontractors on outstanding documents or submissions. Handle administrative duties such as printing, scanning, filing, and archiving project-related materials. 3. Compliance & Audit Readiness Ensure all project documentation complies with ISO, BizSafe, and client audit requirements. Maintain audit-ready folders for safety, quality, and project files. Support preparation of audit checklists and ensure corrective actions are documented and followed up. 4. Site & Operational Support (as required) Occasionally visit project sites to assist with documentation checks, safety file updates, or verification of on-site records. Support site administrative coordination and logistics if needed. Requirements: Diploma or Degree in Engineering, Business Administration, or equivalent. Fresh graduates or candidates with 1-2 years of project administration/document control experience are welcome. Strong attention to detail and excellent organizational skills. Proficient in MS Office (Word, Excel, PowerPoint) and PDF editing tools. Good written and verbal communication skills in English. Ability to work independently and handle multiple tasks under strict timelines. Willingness to work in a structured and strict environment (government-related projects). Willing to attend site meetings or conduct document checks on-site when required.

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