HR & Admin Executive

2 days ago


Singapore Zimplistic Pte Ltd. Full time

About Us:
Are you interested in changing the lives of 1 bn people?
Zimplistic is the invention story of our times. Rotimatic, our flagship product, has powered a traditional manual culinary method with next-gen technology and innovation. It is a flatbread making platform, the first kitchen robot.
Zimplistic is seeking a HR & Admin executive for our Singapore office - a people manager, a cheerleader, all rolled into one with solid communication skills. You will be a part of the HR team responsible for managing the day-to-day operations of HR and administrative functions. In conjunction, you will also be the custodian of the C-suite as an EA.
Three traits that are most essential for this role: solid communication skills, ingenuity, and enthusiasm
Roles and Responsibilities:
HR Generalist activities:
Onboarding new hires to become fully integrated with the Zimplistic environment and culture.
Handling attendance, timekeeping, and leave management.
Handle the end-to-end employee life cycle including performance reviews & goal setting, grievance handling, exits, training, etc.
Administration of government claims and grants.
Application and renewal of work passes with MOM.
HR Admin:
Managing the complete HRMS system which includes employee onboarding and offboarding.
Pass applications, renewal, and cancellation.
Employee insurances.
Facilities Management:
Responsible for planning & executing all activities to ensure smooth functioning of all administration-related areas like infrastructure management - including maintenance of office premises, security, housekeeping, power management, asset management, communication network, local procurement, etc.
To manage the daily affairs of the organization like pantry, travel, general administration, stationery, etc. and other admin activities.
Handle entire scope of Facilities & Admin, viz. transportation, security, external agencies (vendor management).
Maintain and keep track of reports related to various office records pertaining to vendors, employees, and office assets.
Coordinating with vendors for bills and reconciliation of the same.
Performing other ad-hoc assignments as per business requirement.
Coordinating with IT support vendor, and administration of office IT matters.
EA to CEO and CTO:
You will be acting as a main point of contact and gatekeeper, managing CEO & CTO's diary and personal expenses, business travel arrangements and expenses claims when required, arranging meetings/interviews both locally and abroad.
Requirements:
3-5 years of experience working in HR and Admin background. Experience in office management with EA duties required.
Knowledge of local MOM regulations and pass applications is a must-have.
Degree in Business and/or HR.
Excellent communication and presentation skills.
Strong decision-making skills.
A keen sense of responsibility and zeal to work in a fast-moving start-up environment.
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