National Library Board | Senior Executive/Manager, Admin(Corporate Services), PSD Public Service Div
4 weeks ago
What the role is:
The Corporate Services (CS) cluster provides key support services for PSD, including Finance, Procurement, Registry and Officer Administration. CS manages PSD’s budget to ensure financial accountability, fiscal sustainability and the effective & efficient use of public resources. It also oversees the implementation of procurement strategy and policies within the organisation, and ensures that the key principles governing procurement are adhered to. In the area of Knowledge Management, CS formulates internal policies and best practices to ensure the retention of knowledge and records across PSD. CS also ensures that officers enjoy a conducive, productive and safe office environment.
What you will be working on:
The Corporate Services (CS) cluster has 4 main functions: (i) Finance manages PSD’s annual budget and makes recommendation on allocation of financial resources; (ii) Knowledge Management oversees the registry and documentation of the thinking of the past and helps with our decision for new ideas and future policies; (iii) Procurement provides advice on procurement matters and reviews procurement submissions for compliance; and (iv) Admin oversees the day-to-day operations in PSD.
Specific Job Responsibilities:
As part of the admin unit, your key responsibilities include maintaining a conducive and sustainable work environment. You will ensure that operations are always conducted effectively and efficiently within Government Instruction Manual Regulations and PSD internal guidelines. Your responsibilities will include the following:
Develop, review and implement internal policies and processes related to workplace, service delivery and facilities management.
Develop and implement initiatives to increase organisation’s awareness on sustainability and promote practices within the organisation to reduce water consumption, increase energy efficiency and resource conservation.
Undertake the entire procurement lifecycle to procure goods and services needed to support the organisation’s operations.
Undertake the monitoring and management of the unit’s budget.
Establish, maintain and review the business continuity plan and ensure contingency plans are in place for activation during times of crisis.
What we are looking for:
Competencies Required:
(Working Effectively with Stakeholders) Ability to actively engage stakeholders at all levels, both internally and externally, in order to identify issues of concern and co-create solutions that meet their needs while also advancing the organisation’s priorities.
(Thinking Clearly and Making Sound Judgement) Ability to collect and analyse different sources of information to aid your assessment of the problem at hand. This includes the ability to consider and evaluate possible solutions and propose the most appropriate one.
(Administration Management) Ability to supervise and contribute to complex administrative and support initiatives and projects (e.g. review of work processes).
(Business Continuity) Ability to develop and enhance business continuity framework for building resilience with capability for an effective response. This includes managing the execution of emergency exercises and plans.
Personal Traits:
Meticulous with an eye for details and able to handle work in an organised manner.
Self-starter who is both a team-player and an independent worker who can work well under pressure.
Able to manage and resolve issues involving multiple parties and stakeholders.
Embraces design thinking, data analytics and leverage on digital technology to streamline work processes.
Work Experience Required:
Prior work experience in administration, developing and implementing sustainability initiatives and business continuity planning is an advantage.
Applicants will typically be notified on whether they are shortlisted or not within 4 weeks of the closing date of the job posting. Successful candidates will be offered a 2-year contract in the first instance.
About Public Service Division:
(About PSD)The Public Service Division (PSD) aims to build a first-class Public Service for a successful and vibrant Singapore. We do this through public sector leadership development, capacity and capability building and the promotion of quality services at all levels of the Public Service. We are looking for outstanding candidates with the vision and passion to contribute to help shape Singapore.
(Why Join Us)When you join PSD, you become part of a community that learns together and cares for one another. We look out for your well-being and partner you in your career growth. Being in the business of developing People and driving transformation makes our work deeply Purposeful. What you do will impact our public officers and agencies, and in turn make a difference to Singapore and Singaporeans. If you share our passion in reimagining the Possibilities and pushing boundaries to shape a first-class Public Service, we welcome you to join us You can also connect with us via LinkedIn at Public Service Division.
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