Executive/senior officer/officer, administration

3 days ago

Singapore National Library Board Full time

What the role is: The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact. We can offer you: A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery. An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives. An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment. Manage and provide administrative support for Archives and Libraries Group (ALG) in areas such as temp staff & vendors management, assets & records management, and buildings. What you will be working on: Administer the day-to-day building, facility and system matters Monitor and review building and facilities, and system faults to ensure timely resolution. Maintain building security and access (e.g. manage key inventory control). Manage and update crisis and emergency documentations (e.g. call-tree). Facilitate booking of facilities for meetings and provide event support. Conduct regular housekeeping and audits. Manage division’s or branch’s assets and official records Manage and maintain division’s or branch’s assets and official assets assigned to staff. Prepare asset condemnation request with all supporting documents for approval. Manage and maintain division’s or branch’s physical and electronic official records, and prepare records disposal request with all supporting documents for approval. Conduct regular housekeeping of assets and official records and ensure timely disposal unwanted asset or outdated records. Support and update of branch map directory on a quarterly basis. Manage division’s or branch’s human resource matters and staff welfare Manage and update division’s or branch’s organisational chart, and staff movement (joining and leaving service), and other HR-related matters. Facilitate the relevant building and system access rights for new staff. Manage and update building and system access rights of staff. Manage and participate in staff welfare activities supporting arrangement of gift-in-kind under staff benefits scheme (hospitalisation, maternity, marriage). Conduct and manage staff induction for new/transfer staff on Admin, Finance, HR and Building matters. Coordinate recruitment interview for part-timer staff; arrange interview venue; prepare and verify candidates’ documents and verify monthly billing reports. Administer day to day finance function for branch Prepare, verify, submit Daily Finance Settlement Report and maintain records of finance report. What we are looking for: Good process management, administrative, coordination and time management skills. Skills in interpreting user/client information needs. Meticulous and ability to multi-task. Good command of English and communications skills (writing and speaking). Strong team player, good networking skills. Work location will be at the National Library Building. Successful applicant will be appointed on an initial two-year contract. About National Library Board: To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family. #J-18808-Ljbffr

  • Senior Administrative Officer

    3 days ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Job Description:We are seeking a highly skilled and organized Senior Administrative Officer to join our team at Office Secretaries Pte. Ltd. as an Executive Assistant.About the Role:The ideal candidate will be responsible for providing administrative support to the Executive Director, including drafting documents, managing databases, and coordinating office...

  • Senior Administrative Officer

    3 days ago

    Singapore LIONS BEFRIENDERS SERVICE ASSOCIATION (SINGAPORE) Full time

    About UsLIONS BEFRIENDERS SERVICE ASSOCIATION (SINGAPORE)Job DescriptionWe are seeking a highly skilled Senior Administrative Officer to join our Corporate Administration team. As an Executive Secretary, you will provide high-level administrative support to executive leadership and ensure the smooth operation of our office.ResponsibilitiesPrepare reports,...

  • Administration officer

    1 month ago

    Singapore APEX LOGISTICS INTERNATIONAL Full time

    Position Summary: An organized and detail-oriented professional responsible for managing day-to-day administrative tasks and providing high-level executive support to the CEO. You will coordinate with internal departments and external partners to ensure the smooth execution of strategic initiatives across the region. The ideal candidate will demonstrate...

  • Senior Office Administrator

    7 days ago

    Singapore UNITED E&T SOLUTIONS PTE. LTD. Full time

    Job Title: Senior Office AdministratorA highly analytical and organized Senior Office Administrator is required to join UNITED E&T SOLUTIONS PTE. LTD.About the Role:This senior-level office administration role offers an exceptional opportunity for a detail-oriented professional to utilize their skills in a fast-paced office environment. The ideal candidate...

  • Executive Director of Family Office Operations

    7 days ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    About the RoleWe are seeking an Executive Director of Family Office Operations to spearhead our organization's administrative and operational management. This leadership position combines strategic communication, efficient administrative operations, and effective communication with external and internal stakeholders.Key ResponsibilitiesCollaborate with...

  • Administration Officer

    1 month ago

    Singapore APEX LOGISTICS INTERNATIONAL MANAGEMENT PTE. LTD. Full time

    Roles & ResponsibilitiesPosition Summary:An organized and detail-oriented professional responsible for managing day-to-day administrative tasks and providing high-level executive support to the CEO. You will coordinate with internal departments and external partners to ensure the smooth execution of strategic initiatives across the region. The ideal...

  • Office administration executive

    4 weeks ago

    Singapore Ex Group Pte. Ltd. Full time

    Job Description: Office Administration Executive An Office Administration Executive plays a vital role in ensuring the smooth functioning of an organization's administrative operations. They are responsible for overseeing various administrative tasks, managing office facilities, and providing support to staff members. Here is a typical job description...

  • Senior Office Administrator

    7 days ago

    Singapore BRAINDGE RECRUITMENT SOLUTIONS PTE. LTD. Full time

    Job OverviewWe are seeking an experienced and skilled Executive Assistant to join our team at Brainge Recruitment Solutions PTE. LTD.Job Title: Senior Office AdministratorAbout the Role:This is a highly sought-after role for an organized, efficient, and proactive individual who can provide top-notch administrative support to our Group CEO. As an Executive...

  • Senior Administrative Officer

    3 days ago

    Singapore TOPSCIENCE (S) PTE LTD Full time

    Job Title: Senior Administrative OfficerAbout the Role:We are seeking an experienced and highly skilled Senior Administrative Officer to join our team at TOPSCIENCE (S) PTE LTD. As a key member of our administrative department, you will play a vital role in ensuring the smooth day-to-day operations of our office.Responsibilities:Perform various...

  • Office Administrator

    3 days ago

    Singapore TRAVEL AND LEISURE INTERNATIONAL (HK) LIMITED SINGAPORE BRANCH Full time

    Roles & ResponsibilitiesPOSITION REPORTS TO:Senior Director Strategic Operations & Administration AsiaKEY RELATIONSHIPS:Executive & Executive Assistant teamSingapore Office team member and departments External StakeholdersPRIMARY OBJECTIVES:The Office Administrator is responsible for assisting to oversee all Office Administration related duties, projects and...

  • Senior Office Administrator

    7 days ago

    Singapore YSG BUILDERS SOLUTION PTE. LTD. Full time

    Job Title: Senior Office Administrator At YSG Builders Solution PTE. LTD., we are seeking a highly organized and detail-oriented Senior Office Administrator to join our team. About the Role:We are looking for an experienced administrator who can oversee office operations, handle administrative tasks, and provide excellent support to our finance, operation,...

  • Senior Administrative Officer

    5 days ago

    Singapore E'CAPS RENOVATION & CONSTRUCTION PTE. LTD. Full time

    Job OverviewWe are seeking a highly skilled and organized Senior Administrative Officer to join our team at E'CAPS RENOVATION & CONSTRUCTION PTE. LTD.About the RoleThis is an exciting opportunity for a motivated individual to take on a senior administrative role, supporting the day-to-day operations of our organization. As a Senior Administrative Officer,...

  • Senior Office Administrator

    7 days ago

    Singapore FEN DA CONSTRUCTION PTE. LTD. Full time

    Job OverviewFEN DA CONSTRUCTION PTE. LTD. is seeking a highly skilled and organized Senior Office Administrator to join our team. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our office.Estimated Salary: SGD 45,000 - 60,000 per annum.Key Responsibilities:Manage all aspects of payroll processing,...

  • Executive Office Administrator

    7 days ago

    Singapore ISVASIA SINGAPORE PTE. LTD. Full time

    About the Role:We are seeking an experienced Executive Office Administrator to join our team at ISVASIA SINGAPORE PTE. LTD.The ideal candidate will have a strong background in office administration, accounting, and customer service.As an Executive Office Administrator, you will be responsible for providing administrative support to our management team,...

  • Undergraduate Office, Senior Executive Officer

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Recruitment of Student Administration, Senior Executive Officer / Executive Officer in the School of Civil and Environmental Engineering at NTUJob Description Assist in Teaching Timetable Planning for Courses offer by the schoolAssist the school in Allocating the Teaching AssignmentProvide Support Accreditation and Curriculum CommitteesHandle Students'...

  • Executive Office Administrator

    5 days ago

    Singapore INNOTREND PTE. LTD. Full time

    About the RoleWe are seeking a highly skilled and motivated Executive Office Administrator to join our team at INNOTREND PTE. LTD.The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our business.

  • Senior Administrative Officer

    14 hours ago

    Singapore SEACARE MANPOWER SERVICES PTE LTD Full time

    About UsAt SEACARE MANPOWER SERVICES PTE LTD, we are committed to delivering exceptional service and supporting our clients in achieving their goals.Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Officer to join our team. This is a unique opportunity for a motivated individual to take on a challenging role and contribute to...

  • Senior Office Administrator

    5 days ago

    Singapore RINGS PTE. LTD. Full time

    We are seeking a highly organized and detail-oriented Senior Office Administrator to join our team at RINGS PTE. LTD.Job SummaryThe successful candidate will be responsible for overseeing day-to-day office operations, managing financial records, and providing exceptional staff support. If you have excellent multitasking skills, strong communication...

  • Senior Office Administrator

    7 days ago

    Singapore TRULYYY PTE. LTD. Full time

    Job OverviewWe are seeking a highly skilled and experienced Senior Office Administrator to join our team at TRULYYY PTE. LTD. As a key member of our support staff, you will be responsible for providing comprehensive administrative support to the management team and overseeing the daily operations of the office.About the RoleThis is an exciting opportunity to...

  • Executive Office Administrator

    1 month ago

    Singapore Talent Trader Group Full time

    About the RoleWe are seeking an experienced Executive Office Administrator to provide high-level administrative support to our team.Key Responsibilities:Provide administrative support to the office and various departments.Handle incoming calls, emails, and other correspondences.Assist in scheduling and coordinating meetings and appointments.Prepare and...