Executive Assistant to the CEO

7 days ago

Singapore learn2speak Full time
As an Executive Assistant at Math Ninja, you will play a crucial role in providing efficient and resourceful administrative and executive support to the CEO. With 3-5 years of experience, you will excel in managing complex schedules, coordinating travel, organizing meetings, and handling confidential tasks with professionalism and discretion. Your responsibilities will include being the CEO's right hand, managing both professional and personal tasks with confidentiality, grace, and effectiveness.Freshers can also apply if they possess the ability to anticipate needs, solve problems proactively, and maintain seamless daily operations. Exceptional communication skills, attention to detail, and the ability to multitask under pressure are key qualities required for this role. You will be a reliable support system for senior leaders and executives, ensuring smooth operations and efficient coordination.Your daily tasks will involve acting as the voice of the CEO by following up, delegating tasks, and ensuring their completion. You will be responsible for maintaining and managing task tracking, team coordination, schedules, confidential emails, calendar planning, and communications. Additionally, you will handle follow-ups with team members, vendors, and clients, as well as manage personal tasks such as bookings, errands, and research. Gradually, you will take over operational efficiency across the MD's workstream, allowing them to focus on strategic matters.To be successful in this role, you should have 1-3 years of experience as an Executive Assistant, Office Coordinator, or Admin for a CEO or Director. Strong follow-up and coordination skills are essential, along with a solid grasp of MS Office (especially Excel & Word) and excellent spoken and written English. You should be comfortable handling both office and personal tasks for the CEO, and possess qualities such as calmness, resilience, and the ability to manage demanding stakeholders effectively.Success in this role will be evident when you are respected as the CEO's trusted extension, seen as a powerful connector who gets things done, and have taken over operations and day-to-day execution within 60 days. Your legendary follow-up skills will ensure that nothing falls through the cracks, contributing to the overall efficiency of the organization.This full-time position based in Jaipur is open to married female candidates or freshers living within a 30-minute radius of Viman Nagar, Shyam Nagar, Vaishali Nagar, and Mansarovar. The ideal candidate should have graduated from a secretarial college and possess excellent follow-up skills, knowledge of MS Office, and proficiency in English.If you meet these qualifications and are ready to take on the challenge of being an indispensable part of Math Ninja's team, we look forward to receiving your application.Benefits include cell phone reimbursement, and the work location is in person.,

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