Senior Executive, Accounts Payable
4 days ago
This position is responsible for providing transactional and administrative support to ensure accurate, effective, and efficient operations of Accounts Payable Payment Processing. The Senior Executive will carry out accounting tasks related to the actual efficient maintenance and processing of the university's accounts payable and reimbursement transactions by ensuring payments are properly facilitated on banking platforms and approvals obtained in a timely manner. Providing these services effectively ensures that municipal finances are accurate and up-to-date, vendors and staff are paid within established time limits.
The Senior Executive will prepare and manage payment processes for the accounts payable function, ensuring accurate and timely payments to employees, students, and vendors. This includes processing various types of payments, such as GIRO, FAST, PAYNOW, and Telegraphic Transfer, in the SAP system according to the weekly payment schedule.
To ensure the accuracy of payments, the Senior Executive will perform detailed verification and resolve any discrepancies that may arise. They will also reconcile payment listings in the banking platform after file delivery and monitor payment batches to ensure they are released before the bank cutoff time.
Additionally, the Senior Executive will execute urgent, ad-hoc, and manual payments when required, ensuring relevant supporting documents and approval are provided. They will also issue cheque payments and coordinate with treasury teams to ensure fund availability for payment processing.
Operational Governance and Excellence- The Senior Executive will follow up on balance sheet accounts, such as AP Aging, to ensure aged items are cleared in a timely manner.
- They will ensure timely outgoing payment posting in SAP for clearing bank reconciliation items, such as direct debit transactions.
- They will maintain an up-to-date cheque register record and follow up on unpresented or outdated cheques to clear them promptly.
- The Senior Executive will assist in providing payment documents and attending payment queries raised by internal and external auditors on grants and internal statutory accounts.
- They will also assist in updating SOP documentation periodically to equip new members with the necessary knowledge to perform payment duties.
- The Senior Executive will involve themselves in UAT for payment-related change requests or improvements.
- A Diploma or Degree in Accounting, Finance, or other related discipline or equivalent experience.
- 1-2 years of relevant working experience.
- Knowledge of SAP financial systems.
- Good knowledge of Microsoft office applications.
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