Lease Admin Executive

2 weeks ago

Singapore XIAOHONG PROPERTY MANAGEMENT PTE. LTD. Full time

Roles & Responsibilities We are seeking a highly organized and detail-oriented Lease Administrator to join our company. The successful candidate will be responsible for supporting the leasing team in all aspects of lease administration, ensuring accurate and timely management of lease documents, tenant communication, and compliance with lease terms and conditions. Key Responsibilities: Perform administrative duties and support to Leasing team Maintaining the leasing & marketing databases Preparation of lease documentations and other related documents, tracking of lease status and timely maintenance of tenancy records Liaise with various parties on lease-related matters such as tenants, lawyers, IRAS, HDB, JTC,.. etc on lease-related matters Provide support for meetings and preparation of weekly and monthly reports Liaise and co-ordinate with Leasing team as well as other departments to ensure timely execution and return of tenancy documents by Tenants Monitor lease expirations and renewal opportunities. Assist in the onboarding process for new tenants, ensuring all necessary documentation is completed and submitted. Track and ensure timely follow up of financial transactions such as lease payments, refund of security amount, etc Record and reconcile all audited sales report and GTO billing, if required. Any other assigned duties Key Requirements: Diploma in Building Estate Management, Business Administration or its equivalent with at least 2 years of relevant experience are preferred Proficient with Microsoft Office Strong communication and written skills Meticulous, diligent, a team player, independent and process initiative Able to thrive on challenges and work under time pressures Good understanding of the real estate industry is advantageous Candidates who lack experience in real estate industry but are strong in administrative support and experienced in Pivot Table & vlookup functions are also welcome to apply Interested applicants to indicate your expected salary and notice period in your resume. Tell employers what skills you have Microsoft OfficeMicrosoft ExcelIRAsProperty ManagementLease AdministrationVettingPropertyTenantFinancial TransactionsAdministrationPayrollWritten SkillsCommunication SkillsAdministrative SupportTeam PlayerHuman ResourcesReal EstateDatabases

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