Senior Fund Administrator

1 week ago

Singapore beBeeFundOperations Full time
Job Title: Fund Operations Specialist
As a Fund Operations Specialist, you will play a crucial role in ensuring the smooth operation of our fund management activities. You will be responsible for processing daily fund transactions, reconciling accounts, and maintaining accurate records.
Key Responsibilities:
  • Process daily fund transactions, including subscriptions, redemptions, switches, and transfers, in accordance with internal procedures.
  • Perform daily, weekly, and monthly reconciliation of fund accounts, cash balances, and transaction records, resolving discrepancies with custodians, fund managers, and internal teams.
  • Maintain accurate and up-to-date fund documentation and records (contracts, agreements, statements) in both physical and digital formats.
  • Support the preparation of periodic fund reports, investor statements, and regulatory filings for internal and external stakeholders.
  • Assist in the end-to-end KYC and onboarding processes, including collecting documentation, performing due diligence checks, and liaising with banks and compliance teams.
  • Coordinate with banks, custodians, auditors, fund administrators, and third-party vendors to ensure timely confirmation and settlement of transactions.
  • Support audit preparation and regulatory reviews by collating required documentation and responding to queries.
  • Track and manage deadlines related to fund administration, such as annual returns, financial statement submissions, and compliance filings.
  • Handle general administrative tasks, including record tracking, meeting scheduling, version control, and document management.
  • Identify and suggest improvements to operational workflows, helping to increase efficiency and reduce risk.
  • Work closely with other internal departments (e.g., Finance, Compliance, Legal, and Investment teams) to support smooth cross-functional operations.
  • Support ad hoc tasks and operational projects assigned by the Fund Operations Manager.
  • Ensure all sensitive financial and client information is handled with strict confidentiality and in accordance with company policies.
Requirements:
  • Diploma or Bachelor's degree in Finance, Business, Accounting, Economics, or related field.
  • 0-2 years of relevant experience in fund operations, financial services, administration, or KYC/onboarding processes.
  • Familiarity with KYC, client onboarding, or fund processing workflows is a strong advantage.
  • Excellent attention to detail with strong analytical and problem-solving skills.
  • Strong organizational and time management abilities to handle multiple deadlines.
  • Good interpersonal and communication skills, with the ability to liaise professionally across teams and with external stakeholders.
  • Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
  • Ability to work independently while also collaborating effectively in a team environment.
  • Eagerness to learn, grow, and adapt in a fast-paced and evolving industry.

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