Japanese Bilingual Corporate Access and Office Coordinator

1 week ago

Singapore beBeeAdministrative Full time $55,000 - $65,000
Corporate Access and Office Administrator

We are seeking a highly organized, detail-oriented individual to serve as our Corporate Access & Office Coordinator. This pivotal role balances administrative excellence, corporate access facilitation, and office management within our expanding firm.

The ideal candidate will have 1-4 years of experience as an executive assistant, office administrator, or corporate support staff, preferably within financial services or investment management. Native or near-native fluency in Japanese (N1 or N2 level) and excellent English communication are essential skills.

About the Job:

We value collaboration and individual initiative. As we anticipate substantial growth, efficiency and a proactive mindset are central to our success in market analysis and operational excellence.

The successful candidate will be responsible for:

  • Scheduling meetings efficiently using TimeRex and reducing back-and-forth communications
  • Organizing logistics for earnings meetings and virtual events
  • Preparing briefing memos and post-meeting summaries
  • Liaising with corporate IR teams and brokers

Required Skills and Qualifications:

  • Microsoft Office Suite
  • Google Workspace
  • TimeRex
  • tl;dv
  • ChatGPT
  • Native or near-native fluency in Japanese (N1 or N2 level)
  • Excellent English communication

Benefits:

  • A dynamic work environment that fosters collaboration and individual initiative
  • The opportunity to work with a close-knit team of under ten specialists
  • The chance to leverage modern tools such as TimeRex, tl;dv, and ChatGPT to streamline workflows and improve productivity

Others:

  • A sense of ownership and pride in delivering high-quality work that supports the entire firm
  • A proactive mindset with the flexibility to handle evolving responsibilities

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